Talent Acquisition Coordinator; Hybrid

Overview

Join us as our Recruitment Rockstar! You ll be the behind-the-scenes hero, making sure every candidate s journey is smooth, exciting, and unforgettable. You ll work side-by-side with our recruiters and hiring managers, juggling interviews, wrangling logistics, and keeping everything running like a well-oiled machine thanks to your wizardry with Paradox and Workday.

But wait, there s more! You ll be the conductor for background checks, ALTA testing, and relocation adventures, ensuring every detail is handled with flair. High-volume hiring and onboarding programs will be among your responsibilities, prioritizing like a pro and making sure the most important projects shine.

If you thrive in a fast-paced environment, love connecting with people, and have a knack for turning chaos into order, we want you on our squad. You ll report to our Sr. Manager, Talent Acquisition, and help us build the dream team.

Bring your energy, your organization skills, and your passion for making every candidate feel like a VIP. Let s make hiring fun together!

We encourage you to apply as soon as possible, as we anticipate a high volume of candidates for this opportunity.

You will report to the Senior Manager, Talent Acquisition.

#LI-Hybrid

Position Compensation Range: $25.00 - $36.77

Pay Rate Type:
Hourly

Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates.

Interview Coordination & Logistics

• Partner with recruiters and hiring managers to schedule phone, video, technical, and onsite interviews across multiple roles and businesses using Paradox.
• Manage complex interview logistics, including panel scheduling, calendar management, candidate communications, and interview scheduling.
• Support candidate interview logistics by sharing travel information and handling interview expense reimbursement submissions, ensuring a smooth and positive candidate experience.

Background Check Process Management

• Manage the background check (BGC) and Motor Vehicle (MVR) process after initiation, tracking status, timelines, and completion.
• Notify recruiters of approval and anticipated completion dates, escalate delays or issues, and communicate approved BGC exceptions.

ALTA Bilingual Testing

• Initiate ALTA tests for candidates, monitor completion, record results in Workday, and communicate outcomes to recruiters and hiring managers.

Hire and Pre-Onboarding

• Process hires in Workday by reviewing and validating required data throughout the hiring workflow to ensure accuracy and compliance.
• Provide candidates with first-day details and onboarding instructions to facilitate completion of onboarding documentation.

Relocation Coordination

• Enter and maintain Cartus relocation details in Workday following hire completion.

High-Volume Hiring

• Coordinate and process high-volume group interviews and large-scale hiring projects, ensuring accurate scheduling, communication, and Workday hire processing.

Administrative Operations

• Be a first contact for questions regarding administrative resources, issues, or support needs related to department/divisional programs.
• Assist management team and direct reports in the administration of standard processes; develop documentation to support department/division program administration.
• Help with development, coordination, and maintenance of program materials, including online resources.

• Demonstrated experience providing customer-driven solutions, support or service
• Basic knowledge and understanding of human resource and talent strategy programs
• Demonstrated experience handling confidential information in a functional support role
• Demonstrated experience preparing reports, charts, and presentations

• Not applicable.

• Up to 10%.

• Work that primarily involves sitting/standing.

• Not applicable.

• Offer to selected candidate will be made contingent on the results of applicable background checks
• Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions
• Sponsorship will not be considered for this position unless specified in the posting

In this hybrid role, you will be expected to work a minimum of 10 days per month out of one of the offices:
Madison, WI (53783), Hopkins, MN (55343), or Denver, CO (80112).

We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees).

In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not…