Human Resources Specialist

Boulder
1800 Broadway St
Suite 300
Boulder, CO 80302, USA

The Human Resources Specialist is responsible for completing various tasks to support the Human Resources department's daily operations and initiatives. This includes assisting employees, providing support for firm‑wide and local activities and initiatives, supporting recruiting processes, employee onboarding, and maintaining employee records.

Why Holland & Hart? At Holland & Hart, you feel genuinely supported—surrounded by people who care about your life, your growth, and your well‑being, creating a culture employees describe as deeply supportive and balanced. With generous benefits and a strong foundation built on community and inclusivity—reflected in the firm’s diverse, people‑first environment—Holland & Hart offers a stable, heart‑centered place to build a meaningful career.

• Provides front line assistance to firm employees in-person, by phone, and via email concerning HR‑related topics, policies, and programs. Monitors and tracks inquiries, providing responses and escalating issues, as needed, to the HR team in a timely manner.
• Understands all company policies and assists with explaining to staff when necessary.
• Supports the recruiting process by managing job postings, candidate sourcing, resume review, pre‑screening of candidates, scheduling candidate interviews, and conducting reference checks.
• Processes conflict clearances, background checks, and I‑9s for new hires (regular and temporary) for all departments and all offices. Requires frequent communication with the members of Ethics and Business Intake, HR colleagues, candidates, and hiring managers on clearance status.
• Coordinates the onboarding process for new hires, including new hire forms, in‑office first day orientation activities, ensuring a smooth transition into the firm.
• Assists with collecting status change forms for processing employee changes.
• Maintains electronic and/or paper personnel files. Oversees the maintenance of I‑9 forms firm‑wide, ensuring compliance and following retention guidelines and storage requirements. Conducts annual audits of all employee I‑9 forms to ensure ongoing compliance with federal regulations.
• Coordinates and oversees new hire welcome events and annual business professional celebrations held in the office, including milestone anniversaries and retirements, working in conjunction with Office Managers when appropriate. Leads the planning and organization of events, ensuring all aspects of the event are covered. Works closely with the HR team, seeking assistance and input as needed.
• Processes mail addressed to HR and/or team members. Assists team members with mailing/shipping projects.
• Assists with various HR programs, such as the tuition and seminar requests for reimbursement, the firm’s business professional engagement and recognition initiatives, and the employee referral program. Ensures necessary documentation and approval(s), tracking of use, and communication with internal teams.
• Schedules conference rooms and arrangements for HR meetings and other meetings as requested.
• Acts as a backup to the weekly timecard review process.
• Assists HR leadership with administrative needs, including travel, calendar management, expense management (expense reports and credit card reconciliation), and preparation of correspondence, memos, or other documents.
• Maintains HR information on the intranet. Regularly monitors to ensure all information is current and accurate.
• Ensures that legally required employment‑related posters are ordered and disseminated annually for all offices.
• Performs additional duties and tasks as assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.
• Communication – Understands the importance of and demonstrates verbal, written, and non‑verbal communications.
• Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and…