Job Description: Administrative Assistant - Talent Acquisition S
Listed on 2026-08-18
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HR/Recruitment
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Administrative/Clerical
Administrative Assistant
- Talent Acquisition Support
Company: ATN Healthcare
Position:
Administrative Assistant
- Talent Acquisition Support
Location:
Hybrid / Remote (Worldwide)
Job Type: Full-Time
About ATN Healthcare
ATN Healthcare is a global leader in innovative healthcare solutions, dedicated to improving patient outcomes and supporting medical professionals worldwide. We foster a collaborative, diverse, and mission-driven culture where every team member contributes to our vision of a healthier future.
Position Overview
We are seeking a highly organized, proactive, and people-focused Administrative Assistant to provide crucial support to our Talent Acquisition team. This hybrid/remote role is central to ensuring a seamless, positive, and efficient candidate journey—from the first interview to a successful onboarding. You will be the operational backbone of our hiring process, coordinating across time zones and geographies to help ATN Healthcare attract and welcome top global talent.
Key Responsibilities
- Candidate Coordination & Scheduling (40%):
- Act as the primary point of contact for candidate scheduling, managing complex calendars across multiple time zones and hiring teams.
- Coordinate and schedule all stages of interviews (phone, video, in-person) across global time zones, ensuring a smooth experience for candidates and interviewers.
- Proactively communicate interview details, reminders, and any changes to all parties.
- Manage video conference logistics and troubleshoot basic technical issues for virtual interviews.
- Interview & Hiring Process Support (30%):
- Assist recruiters with the initial screening and shortlisting of applications as directed.
- Prepare and distribute interview materials, guides, and candidate packets to hiring managers.
- Facilitate candidate feedback collection and help maintain the Applicant Tracking System (ATS) with accurate and timely updates.
- Support the preparation of offer letters and new hire contracts under the guidance of HR.
- Onboarding Coordination (20%):
- Serve as the key administrative liaison for new hires between the offer acceptance and their first day.
- Coordinate all pre-employment checks and background screenings.
- Manage the logistics for worldwide onboarding: sending welcome packages, setting up IT equipment shipments, and ensuring system access is requested.
- Schedule and coordinate virtual and/or in-person orientation sessions.
- Ensure a warm and informative pre-boarding experience for all new employees.
- General Administrative & Operational Support (10%):
- Maintain and organize digital HR and talent acquisition files with strict confidentiality.
- Generate standard reports on hiring metrics and candidate pipeline status.
- Order office supplies and manage vendor relationships as needed for the HR/Talent team.
- Perform other ad-hoc administrative duties to support the efficiency of the Talent Acquisition and HR department.
- Minimum 2+ years of experience in an administrative, coordinator, or support role, preferably within HR, Talent Acquisition, or a fast-paced professional environment.
- Exceptional organizational and time-management skills with a proven ability to prioritize tasks in a dynamic, multi-timezone setting.
- Superb written and verbal communication skills with a professional and empathetic demeanor.
- High degree of proficiency with calendar management tools (e.g., Microsoft Outlook, Google Calendar), video conferencing platforms (e.g., Zoom, Teams), and the Microsoft Office/Google Workspace suites.
- Meticulous attention to detail and a commitment to accuracy in all tasks.
- Ability to handle sensitive and confidential information with absolute discretion.
- Self-motivated with the ability to work independently in a remote setting, while also collaborating effectively with a distributed team.
- Experience using an Applicant Tracking System (ATS) such as Greenhouse, Lever, Workday, etc.
- Prior exposure to HR processes, including onboarding or offboarding.
- Experience working in a global or multi-national company.
- An interest in healthcare, recruitment, or human resources as a career path.
- Hybrid/Remote Flexibility:
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