Strategic Sourcing Specialist - Revere Parkway Warehouse

Strategic Sourcing Specialist

Provide administrative, analytical, and operational support to the Strategic Sourcing team in the execution of district procurement activities. Support purchasing operations with an emphasis on Purchasing Card (P-Card) administration, system transactions, compliance monitoring, and stakeholder service. Exercise sound judgment in applying established policies and procedures to ensure accuracy, compliance, and efficiency in procurement processes. Collaborate with internal stakeholders to support effective purchasing operations in alignment with District policies, Board of Education requirements, and public‑sector purchasing standards.

• Establish and maintain positive working relationships with school and department personnel. Provide guidance and support in navigating purchasing processes, resolving issues, and ensuring timely procurement of goods and services in accordance with District procedures. (Daily, 15%)
• Review and validate purchase requisitions and purchase orders for compliance with District policies, contract terms, and procurement regulations. Exercise independent judgment to resolve discrepancies, determine appropriate purchasing methods within established guidelines, and escalate complex issues as needed. (Daily, 15%)
• Provide ongoing administrative and operational support to the Strategic Sourcing team. Assist in maintaining efficient purchasing workflows, supporting procurement activities, and ensuring timely completion of tasks across multiple systems and stakeholders. (Daily, 15%)
• Enter, update, and maintain purchasing and supplier data in Oracle and Salesforce systems. Ensure data accuracy and completeness to support reporting, compliance, and operational effectiveness. Identify and resolve data discrepancies and support system process improvements. (Daily, 15%)
• Administer and monitor the organization’s Purchasing Card (P-Card) program, including transaction review, reconciliation, and compliance oversight. Identify and address policy violations, provide guidance to cardholders, and support audit readiness through documentation, reporting, and issue resolution. (Daily, 10%)
• Manage day‑to‑day operations of the Amazon Business account, including purchase review and approval within established guidelines, stakeholder support, and issue resolution. Monitor usage trends and elevate concerns related to compliance, spend controls, and purchasing practices. (Daily, 10%)
• Coordinate supplier onboarding processes, ensuring required documentation is complete and compliant with District standards. Review submissions for accuracy and completeness, resolve issues with vendors, and support adherence to procurement and regulatory requirements. (Daily, 5%)
• Monitor procurement workflows and approval processes within purchasing systems. Identify delays or issues, follow up with stakeholders, and assist in resolving routine process challenges to ensure timely completion of procurement activities. (Weekly, 5%)
• Generate and analyze standard procurement reports to support operational decision making, identify discrepancies, and assist with data validation, compliance monitoring, and process improvement efforts. (Weekly, 5%)
• Perform other duties as assigned or requested. (Daily, 5%)

This job has no direct supervisory responsibilities.

• Criminal background check and fingerprinting required.
• Associate’s degree in business, procurement, supply chain management, or related field, or 60 college credit hours. Equivalent combination of education and experience may be considered.
• Two (2) years of experience in purchasing, procurement support, finance, operations, or administrative support in a compliance-driven or process-oriented environment.
• Commitment to workplace safety and adherence to safety procedures.
• Working knowledge of standard office equipment (computers, copiers, phones, email).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Effective verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Basic knowledge of…