Purchasing Operations Specialist, NA

Procurement Analyst

Vantage is seeking a Procurement Analyst to support the management of OFCI Equipment, a major cost component in construction. This role involves maintaining records, coordinating vendor submittals, managing contracts, and supporting procurement operations. The ideal candidate will collaborate with internal teams and supply chain partners, and must be willing to travel for vendor audits, factory testing, and occasional site visits.

This role is Hybrid in Denver, CO or Montréal (Pointe-Claire), QC.

Procurement Support:

• Assist the procurement team in daily tasks to ensure the department meets its goals.
• Manage and assist with single line diagrams, product specifications, and driving OFCI Equipment submittals to approval.
• Help coordinate the approval and release of the necessary equipment per construction schedule.
• Be accountable for responsibilities to provide the proper service to Vantage and their customers.

Vendor Management:

• Coordinate with vendors to ensure continuous quality improvement.
• Track and manage equipment status with vendors to ensure adherence to construction schedules.
• Maintain and develop supplier relationships, ensuring that their products align with Vantage's needs.

RFIs and RFQs:

• Understand and assist with the sourcing of equipment such as low voltage switch gear, medium switch gear, transformers, electrical skids, CRAHs, chillers, generators, UPSs, and other data center equipment systems.
• Assist in analyzing vendor quotes, change orders, and submittals to ensure they meet project requirements.

Financial and Compliance Management:

• Learn and manage financial software to enter purchase orders (POs), review invoices, track budgets, and allocate equipment from purchase to projects.
• Support Procurement Managers and Finance/Accounting with invoicing issues and ensure all purchases are appropriately costed to a project.
• Work with compliance to maintain the department and vendors are within guidelines.

Project Coordination:

• Drive project-level tasks and milestones assigned by the project management team.
• Coordinate with vendors for scheduling start-up and commissioning support services.
• Support open and transparent communication with project teams to ensure project delivery success.

Inventory and Safety Management:

• Assist in managing and supporting equipment inventory planning efforts and forecasting.
• Work with operations personnel to ensure proper spare parts and service programs are in place and assist with database management.
• Conduct safety evaluations with vendors and project sites to ensure compliance is met.

Reporting and Process Improvement:

• Help develop and maintain record-keeping systems and reports for the business.
• Continue to refine procurement processes to ensure compliance and efficiency.
• Investigate and collaborate with vendors to ensure their products are best suited for Vantage's needs.
• Collaborate with stakeholders to ensure clarity of the specifications and operational requirements

Additional Duties:

• Handle additional duties as assigned by Management.

Job Requirements:

• Bachelor's degree in engineering, construction science, supply chain management, logistics, business administration, or related field or equivalent experience, is required.
• 1-3 years of experience in a supply chain or construction role is required.
• Data Center, commercial, or industrial equipment experience is strongly preferred.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Strong business acumen with a strong commercial background is required.
• Knowledge of sourcing and procurement techniques is required.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Problem-solving mindset with a focus on continuous improvement.
• High level of integrity and professionalism.
• Ability to work both independently and as part of a team.
• Travel required is expected to be up to 5% but may increase over time as the business evolves.

Physical Demands and Special Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of…