Assistant Project Manager

About the Position

Are you looking for a company that offers complex, exciting projects? At Swanson Rink, our Assistant Project Managers are responsible for the daily management, supervision, and coordination of project information and deliverables. This position requires a high degree of collaboration and the ability to work with a variety of team members.

Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing, and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design for four years running! Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and encourages our team to cultivate curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients.

• The opportunity to work on complex, exciting projects for high profile clients
• Focused training and professional development, mentorship, and career growth opportunities
• Paid professional membership fees, tuition reimbursement, training allowances, and exam coverage for certifications and licenses
• Eco Pass/Commuter benefits
• Stock purchase plan
• Company paid holidays, paid time off, and paid parental leave
• Vision, dental, and medical insurance with employer HSA contributions, FSA options
• Traditional and Roth 401(k) with immediate vesting on matching contributions

• Perform project management duties for assigned projects, including:
  • Directing client communication and coordination
  • Establishing project deliverables, issuing to team members, tracking deliverables, and providing day‑of‑deliverable support
  • Reviewing deliverables for administrative conformance with Swanson Rink and client standards, ensuring documents are complete, current, and organized
  • Creating and executing project work plans and schedules using Swanson Rink processes and forms, and revising as appropriate to meet changing needs and requirements
  • Cost control and budget monitoring, invoice preparation, review, and reporting, ensuring accuracy of production documents, and converting Revit and AutoCAD files into production documents
  • Open issue tracking and remediation
• Manage project processes from set up through construction, including:
  • Developing independent contractor and sub‑consultant agreements
  • Publishing meeting agendas and minutes
  • Overseeing the development of reports for clarity and presentation
  • Providing oversight for RFI and submittal processes and remediation for overdue issues
• Provide ownership of document control responsibilities, including:
  • Compiling and organizing information from project team members, clients, and internal staff
  • Performing maintenance and audit of project directories to ensure compliance with company standards
  • Project setup and maintenance in Newforma and implementing interfaces with client and/or contractor specific project management systems
  • Managing document archiving and retrieval processes
• Manage project support functions, including:
  • Handling certificates of insurance requirements for projects, including oversight of sub‑consultant insurance
  • Managing client‑issued security access and badges
  • Executing, reviewing, and streamlining internal project processes on a company‑wide basis with the ability to adjust for project/client specific requirements

• A Bachelor's Degree in Engineering, Architecture, or Construction Management.
• Minimum 2 years’ project coordination/management experience; experience in our industries preferred.
• Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts.
• Must be authorized to work in the United States.

Salary range of $70,000 - $85,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant.

Equal Employment Opportunity/Veteran/Disability