Assistant Project Manager

Swanson Rink

Equal Employment Opportunity/M/F/disability/protected veteran status

At Swanson Rink, our Assistant Project Managers are responsible for the daily management, supervision, and coordination of project information and deliverables. This position requires a high degree of collaboration and the ability to work with a variety of team members.

Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports and other complex buildings.

Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running!

Our Impact:
Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients.

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• The opportunity to work on complex, exciting projects for high profile clients
• Focused training and professional development, mentorship, professional career growth opportunities
• Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses
• Eco Pass/Commuter benefits
• Stock purchase plan
• Company paid holidays, Paid Time Off, paid parental leave
• Vision, dental and medical insurance with employer HSA contributions, FSA options
• Traditional and Roth 401(k) with immediate vesting on matching contributions

• Perform project management duties for assigned projects including:
  • Directing client communication and coordination
  • Establishing project deliverable information, issuing to team members, tracking deliverables, and providing "day-of-deliverable" support
  • Reviewing deliverables for administrative conformance with Swanson Rink and client standards ensuring project documents are complete, current, and organized
  • Creating and executing project work plans and schedules utilizing Swanson Rink processes and forms, and revising as appropriate to meet changing needs and requirements
  • Responsible for cost control and budget monitoring and reporting, invoice preparation, review, and reporting, ensuring revision information accuracy of production documents, conversion of Revit and AutoCAD files into production documents
  • Responsible for Open Issue tracking and remediation
• Manage project processes from set up through construction including:
  • Developing independent contractor agreements and sub-consultant agreements
  • Publishing meeting agendas and meeting minutes
  • Overseeing development of reports for clarity and presentation
  • Providing oversight for RFI and Submittal processes and remediation for overdue issues
• Provide ownership of Document Control responsibilities including:
  • Compiling and organizing information from project team members, clients and internal staff
  • Performing maintenance and audit of project directories to ensuring compliance with company standards
  • Project setup and maintenance in Newforma and implementing interfaces with client and/or contractor specific project management systems
  • Managing document archiving and retrieval processes
• Manage project support functions including:
  • Handling certificates of insurance requirements for projects including oversight of sub-consultant insurance
  • Managing client-issued security access and badges
  • Executing, reviewing, and streamlining internal project processes on a company-wide basis with the ability to adjust for project/client specific requirements

• A Bachelor's Degree in Engineering, Architecture, or Construction Management.
• Minimum 2 years' project coordination/management experience, experience in our industries preferred.
• Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts.
• Must be authorized to work in the United States.

Salary range of $70,000 - $85,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant.

Equal Employment Opportunity/Veteran/Disability

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