Grants Teams Manager

Grants Teams Manager

The Adult & Child Center for Outcomes Research and Delivery Science (ACCORDS) has an opening for a full-time Grants & Contracts Manager. The Grants & Contracts Manager leads the ACCORDS grants team, which provides comprehensive pre- and post-award support to ACCORDS Principal Investigators (PIs). This role works closely with ACCORDS leadership, the Office of Grants and Contracts, and research teams to ensure the effective administration and oversight of sponsored projects across the center.

The Grants & Contracts Manager is responsible for supervising a team of grant administrators while also managing a portfolio of grants. Under direction from ACCORDS leadership, this position provides day-to-day leadership, facilitates communication related to sponsored project administration, and ensures compliance with all federal, state, University, and sponsor regulations. The role also emphasizes delivering high-quality service and support to ACCORDS investigators, project managers, analysts, and staff, while contributing to efficient and consistent grants management processes in a collaborative academic environment.

Key Responsibilities:

• Supervision/Leadership (35%):
  Supervise a team of six research services professionals (grant administrators) and serve as the primary contact for the Grants and Contracts Unit at ACCORDS for all PIs and research staff. Create policy and processes for the Grants and Contracts Team in conjunction with the Director of Finance and Administration (DFA). Communicate procedures and policies effectively across ACCORDS. Assign workloads to team members, and/or delegate responsibility for workload assignment, ensuring that team members have appropriate workloads.
  
  Assess overall workload and capacity and make recommendations to DFA for any additional positions/FTE needed to support the team. Meet regularly with all team members to assess workloads, stay up to date on current grants and ensure that team members have the necessary training and knowledge to perform their roles successfully. Develop and maintain systems for research administrative records management and retention, including oversight of off-campus records in long-term storage.
  
  Closely collaborate with other ACCORDS administrative team members to maintain the overall integrity of ACCORDS research administration. In collaboration with the DFA and/or ACCORDS Management Team, lead process improvement and organizational development initiatives related to research administration. Other duties as required.
• Pre and Post Award Administration (50%):
  Manage all pre- and post-award activity for the ACCORDS Grants unit including delegation of responsibilities and adherence to university and sponsor policies and timelines. Management of a robust grant portfolio – providing both pre and post award support Administer pertinent university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit (personnel, accounting, auditing, etc.).
  
  Prepare budgets for federal, state, industry, university and private sponsors for grants, fellowships and contracts. Assemble, track and route proposal documents through the Office of Grants and Contracts. Maintain a grant budget oversight system that includes both summary and detailed accounting of activities across all funding sources that allows for accurate projections of expenditures. Manage and/or provide oversight for all project financial accounts: process and track financial transactions;
  
  review statements monthly to monitor expenses; review expenditures compared with budget; provide interpretation and analysis of financial statements to principal investigators; reconcile accounts, and ensure accurate and appropriate financial reporting to sponsors. Ensure all post-award administrators meet regularly with PIs/Project Managers with active projects in their portfolio. Ensure all grant and contract team members stay up-to-date with the latest grant regulations with specific focus on NIH and PCORI.
• Financial Administration/Training/Reporting (15%):
  Assess and…