Purchasing Agent

Job Title

Purchasing Agent IV

The work unit exists under the Procurement and Contracts Section in the Administration Division. This work unit exists to support all purchasing and contract requirements for an agency of approximately 1,250 employees. This is a fully delegated work unit with complete purchasing authority. CDPHE has a unique mission dictated by over 250 federal grants. This work unit purchases all goods and services with a total cost of over $50,000.

This office does this by use of purchase orders and contracts. If dictated by the Procurement Code, this work unit uses documented quotes, formal bids, and requests for proposals prior to purchase. The unit executes all fiscal matters of the department throughout the fiscal year including fiscal review and advice for each division to insure compliance with appropriation acts or new federal grants, state procurement and fiscal rules and state contracting requirements.

This work unit provides training and guidance to department staff regarding the development and/or management of state contracts, purchase orders and solicitations. This work unit has been delegated by management to work directly with the Department of Personnel and Administration, the Office of the State Controller, State Buildings, Office of State Risk, Real Estate Programs and the Colorado Attorney General's Office, on department procurement and contracting matters.

What you will do:

• Enable the CDPHE to acquire all necessary goods and services in a timely and cost effective manner
• Make purchasing decisions for CDPHE by analyzing and interpreting needs, specifications, data and circumstances, and clarifying the requirements
• Develop, prepare and evaluate documented quotes, formal invitation for bids, and requests for proposals
• Negotiate purchases and issue awards
• Resolve vendor claims and disputes, counsel CDPHE staff
• Develop purchasing procedures and guidelines
• Prepare and administer purchase orders
• Provide guidance to staff regarding procurement and contracting issues
• Responsible for the appropriate application of procurement code and rules, fiscal rules, and best practices during the solicitation and selection of contractors
• Functions as the department staff authority on OIT projects

Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification

Description:

H1L4XX
Purchasing Agent IV

Minimum Qualifications:

NOTE:

An applicant may meet the minimum qualifications for this job in one of two ways:
They may qualify through their work experience alone or through a combination of education and work experience. Experience Only:
Seven (7) years of relevant experience in procurement or purchasing for information technology services or other goods and services. Or

Education and Experience:

A combination of related education in business administration, public administration, finance, accounting or closely related field and/or relevant experience in procurement or purchasing for information technology services or other goods and services equal to seven (7) years. This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.

Preferred Qualifications:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:

Conditions of Employment: A pre-employment background check will be conducted as part of the selection process.

Appeal Rights:
As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, (Use the "Apply for this Job" box below). If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice:
Colorado State Personnel Board/State Personnel Director, Attn:
Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: . Phone: . Email address: dpa_s The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative…