Special Events Coordinator

About Us
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Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission.

Abortion Care
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At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.

Ideal Candidate:

• 1-3 years of experience in event coordination and management.
• Strong ability to build and maintain effective relationships with staff, donors, volunteers, and diverse audiences.
• Thrives in fast-paced environments, with the ability to prioritize tasks, set objectives, and achieve goals.
• Highly organized, detail-oriented, and capable of managing multiple projects simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with peer-to-peer fundraising platforms, Mobile Cause, and donor databases, including Raiser's Edge, preferred.
• Comfortable engaging with individuals at all levels, including major donors, in a professional, friendly, and inclusive manner.
• Strong communication, interpersonal, and customer service skills.
• Committed to supporting and advancing PPRM's mission and values.

What You'll Do:

Special Events Coordination: You're involved in every aspect of special events, from concept to execution. You are driven to conceive of, plan and organize, and then execute outstanding events that move us ever closer to our collective fundraising goals. Though most of your time goes to the details and logistics of successful events, you can zoom out and analyze the efficacy of different approaches and strategies, honing our efforts and building on strengths to help ensure we grow and improve our efforts ongoing.

Your days will be filled with timeline management, vendor relations, logistical planning, speaker, and stakeholder relationship communication and/or management, sponsor engagement, and event execution. You will assist the team with ideas and skills through creation and implementation of fundraising and event stewardship and cultivation strategies. Because development is a relationship-based field, staff will be in office together one day a week.

You may attend meetings and events before and after business hours and may work some evenings and weekends. You will travel throughout our affiliate region occasionally. This position is based in Denver, CO. To do this, you will:

• Meet fiscal year event goals, including money raised, for PPRM across the affiliate. Assist in development and implementation of regional event plan to achieve short- and long-term development goals.
• Develop and implement annual and long-term strategies for special events including stewardship events and revenue generating events to diversify PPRM's donor base and identify annual and major donors. Although the Colorado-based position focuses on Colorado events, the work is not limited to Colorado events.
• Partner with volunteer and other PPRM departments to recruit, coordinate, and oversee volunteers for events; act as liaison between committee volunteers and other staff.
• Identify, solicit, and coordinate event speakers, sponsors, and supporters.
• Work with internal/external partners on production of event materials, including but not limited to, venue, catering, entertainment, print and online materials, invitations, programs, and various event collateral.
• Obtain, evaluate, make recommendations and process vendor proposals as appropriate and using an eye toward equity.
• Lead or assist on-site management of event logistics including security, contractors, vendors, et al. This position will sometimes lead a particular event and will sometimes assist the Event Lead, depending on staff capacity, need, and other factors.
• Utilize donor database to track event attendance, create lists, and execute follow up plans.
• Coordinate with PPRM marketing and communications staff for all event social media presence, keeping information up to date in order to encourage event attendance.
• Conduct evaluation and analysis processes to measure the success and efficacy of both fundraising and stewardship events.
• Grow and build on existing events and identify new…