Sales Coordinator

Position Overview:

The Allied Systems Sales Coordinator is responsible for coordinating and processing customer sales orders within the Allied Systems division. The role involves converting sales order documents into purchase orders, tracking ordered equipment and services, managing invoicing, reconciling costs, and ensuring accurate data entry across systems.

• Convert all incoming sales order write‑up documents to purchase orders for vendors or internal departments.
• Track progress of ordered equipment and services to ensure timely shipment and communicate any exceptions to the salesperson or project manager.
• Receive vendor invoices into the enterprise system and create customer invoices as materials are delivered.
• Reconcile all costs for sales orders in the enterprise system and verify commission entries are accurate.
• Enter sales order and cost data into the sales tracking system.
• Create delivery documents to ensure stock or drop‑shipped materials are delivered appropriately.
• Schedule and confirm all equipment deliveries from our site or logistics from other local vendors.
• Maintain a constant state of alertness and act safely at all times.
• Perform additional duties as assigned.

• High school diploma or GED equivalent required; bachelor’s degree preferred.
• Accounting or finance background preferred.

• STD, LTD, and Life insurance
• Accrued paid sick leave and vacation
• 401(k) match