Executive Meeting Manager

Job Overview

Managing at The Curtis means bringing genuine enthusiasm and operational skill to a property that guests love for being one of a kind. The Private Dining & Sales Coordinator is the sole owner of private dining and buyout sales for The Corner Office, the primary point of contact for smaller  opportunities, and a critical piece of the sales and catering team's administrative backbone.

This role ensures The Curtis's reputation for playful, personality-driven hospitality carries through every inquiry, proposal, and event — whether that's a Corner Office buyout, a small room block, or the daily rhythm that keeps the sales office running.

The Corner Office Private Dining & Buyout Sales (40% of role)

• Serve as the sole person responsible for all incoming The Corner Office (TCO) Private Dining and buyout leads, from first inquiry through event execution.
• Respond to all incoming inquiries within 3 hours.
• Create and send proposals, contracts, and Banquet/Event Orders (BEOs) for all TCO private dining and buyout business.
• Coordinate with client all details to appear on each Event Order, including room set-up specifications, food & beverage items, audio/visual needs, timelines, and billing details.
• Work together with Restaurant staff, including the General Manager and other Restaurant Managers, to ensure every TCO event is executed successfully and exceeds guest expectations.
• Prospect, network, and build an active pipeline for TCO private dining and buyout business, and identify and cultivate crossover opportunities into The Curtis's broader catering business.
• Conduct site inspections and entertain qualified potential clients in accordance with Sage Hospitality policies.
• Maintain an active list of top TCO accounts to ensure continuous relationship-building; top accounts should be contacted, visited, and entertained frequently.
• Document and report all TCO sales activity in a timely, accurate, and consistent manner.
• Greet all events booked with in-person introduction to service staff for their private parties

Lead Management (30% of role)

• Own and respond to all  leads under 20 room nights on peak.
• Quote room and meeting space pricing accurately and promptly for each qualified lead.
• Contact the guest with a formal, professional proposal once a lead is under consideration.
• Continue to move each lead through the pipeline — from initial quote through contracting and execution — fostering the relationship at every stage rather than treating it as a single transaction.
• Prepare and execute sales contracts, event orders, and group resumes for Hotel Planner bookings to ensure quality delivery and guest satisfaction.

Sales & Catering Administrative Support (30% of role)

• Answer the main sales phone line with a positive and upbeat tone, qualify incoming leads and direct calls to the appropriate sales or catering team member.
• Create, print and distribute daily signage for meetings and events.
• Act as Event Coordinator for rooms-only wedding groups and owned Hotel Planner groups, ensuring a smooth, well-communicated stay from booking through departure.
• Assist with completing required sales and catering reports.
• Service focused approach and a caring, sincere attitude at all times.
• Exhibits a positive and involved team attitude to all hotel departments and maintains open communication with all co-workers for the best overall performance of the hotel.
• Display a neat, clean and business-like appearance at all times.
• Create monthly social hour calendar with the Director of Sales.
• Assists the Sales department with monthly luncheons, sales calls, client events, etc.
• Conduct walk-in site tours as needed
• Create gift bags for guest traces, VIP's, etc. Keep supplies stocked and on hand.

• All other duties as assigned, requested, or deemed necessary by management.

• None

At Sage Hospitality, how we work matters just as much as what we do. We are guided by a shared purpose to enrich lives, one experience at a time, and a vision to redefine how the world experiences hospitality.

At The Curtis, we embrace:

• Playfulness & Joy — A "playground for the senses" with themed floors and…