Sales Marketing Coordinator

LOCATION:

Steamboat Springs, CO or Denver, CO JOB TYPE:
Full-Time ABOUT US

Smart Pads (and its sister company, Crafted Structures) are fast-growing luxury prefabrication and traditional home builders based between Steamboat Springs, CO, Denver, CO, and Vernal, UT. We are seeking a dynamic, detail-oriented Sales Coordinator & Office Manager to support our teams across all three locations. The ideal candidate will provide sales, marketing, and operational support to our Sales Manager and Business Development Manager — strengthening our ability to manage client relationships, tell the Smart Pads story in the market, and move projects forward.

This role offers an excellent opportunity for growth within the modular prefab and custom home-building industries, as well as broad exposure to sales, marketing, and construction.

Smart Pads is dedicated to elevating the everyday experience for families. Our custom-built homes are designed to enhance lifestyles, providing comfort and joy for generations.

At Smart Pads, we pride ourselves in upholding our core values every day.

• Do the Right Thing. Always.
• Create economic value
• Make it easy
• Innovate every day

The Sales Coordinator & Office Manager supports the Sales Operations Manager in cultivating relationships across our sales pipeline, carries the day-to-day marketing execution for the Smart Pads brand, and supports the balance of our project management team in the Steamboat/Denver office. This is a wear-many-hats role on a small, fast-moving team. The right person is comfortable taking a first call with a prospective family in the morning, coordinating a drone shoot at a jobsite in the afternoon, and drafting next week’s social calendar in between.

• Review and respond to incoming leads via email, and conduct initial discovery and follow-up calls to qualify prospects and keep them moving.
• Own the day-to-day health of our CRM (Hub Spot): maintain lead records, log client interactions, build and manage follow-up sequences, and keep the pipeline current.
• Help refine our CRM configuration and sales processes as the business scales.
• Assist with updating sales materials, and partner with leadership to develop and distribute promotional materials such as flyers, brochures, and digital advertisements.
• Assist with managing and organizing contracts, shipping and setting quotes, HOA documents, and related project paperwork.
• Serve as a bridge of communication between prospective clients and the Sales Operations Manager — relaying messages, updates, and requests promptly and accurately.
• Quarterly travel to our production facility in Vernal, UT for the “All Hands Team Meeting” is required.

• Plan, write, and publish social content across Instagram, Facebook, and Linked In, maintaining a consistent posting calendar that keeps our projects, people, and process in front of the market.
• Coordinate professional and drone photography: schedule photographers, secure site and homeowner access, build shot lists, and manage delivery, licensing, and organization of final assets.
• Maintain an organized photo, video, and floor plan library so sales and marketing assets are easy to find and reuse.
• Create and update marketing collateral for both digital and print — model brochures, spec sheets, floor plan one-pagers, presentation decks, property and jobsite signage, and event materials.
• Support events and community presence: home shows, open houses, model home tours, realtor and broker events, and chamber or industry functions — including logistics, materials, setup, and follow-up.
• Keep the Smart Pads website current with new project pages, photo galleries, and team or press updates, and flag content…