Plant Records Coordinator

About Denver Botanic Gardens

Green inside and out, Denver Botanic Gardens was founded in 1951 and is considered one of the top botanical gardens in the United States and a pioneer in water conservation. Accredited by the American Alliance of Museums, The Gardens has a robust living plant collection, natural history collection and art collection along with temporary art exhibitions. The Gardens is a dynamic, 24-acre urban oasis in the heart of the city, offering unforgettable opportunities to flourish with unique garden experiences for the whole family – as well as world-class exhibitions, education, and plant conservation research programs.

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Sustainability
. We are devoted to an institutional, environmental and human sustainability.

Diversity
. We champion inclusion, diversity, equity and accessibility for all we encounter, and also support programmatic, ecological and plant diversity.

Relevance
. We make connections with all people using a lens of inclusion, equity and responsiveness.

Transformation
. We believe ever‑evolving public gardens change the world and lead to positive transformation of human spirit and knowledge.

This position is responsible for coordinating plant collections management efforts at both DBG York Street and Chatfield Farms locations, and providing assistance with plant records functions including mapping, inventory, drone imagery and labeling at Chatfield Farms. Working independently or alongside horticulture staff and volunteers, the Plant Records Coordinator will inventory and map plants at York Street, including gardens and greenhouses; update the AutoCAD basemap for York Street through appropriate surveying or drone imagery use;

and assist with plant acquisitions data management, including accessioning of plants, at York Street. Additional responsibilities include, but are not limited to, irrigation scheduling for York Street Gardens; photography and databasing of plant images; providing support for research and plant production activities at Chatfield Farms and York Street; and supporting the use of plant acquisition data tools at York Street.

• Utilizes appropriate mapping and surveying techniques to inventory and map gardens including plants and hardscape areas.
• Uses computer database (BG-BASE) to create inventories, locate plants and communicate with horticulture staff.
• Updates BG-BASE records, including creating new accessions and plant locations, and updating check notes, phenology, and plant health/life statuses.
• Utilizes BG-Map and Auto-CAD to maintain up‑to‑date maps for garden areas and provides digital or print maps for horticulturists.
• Coordinates with team members to ensure the highest degree of data integrity through excellent record‑keeping and processing documentation.
• Assists with labeling and photographing plant collections and maintenance of Gardens Navigator website for York Street specific content.
• Contributes articles to internal and external publications.
• Obtains/maintains a FAA Remote Pilot Certificate (Part 107 license) and gains proficiency in drone piloting, following Gardens’ guidelines and federal regulations. Operates Gardens’ owned drone for horticulture and collections purposes in coordination with IT.
• Supports York Street horticulture team members in adoption and use of Plant Acquisition Tools, including tracking of received plants to specific garden locations. Reports issues to the Associate Director.
• Supports the Plant Records department in GIS and CAD mapping, data entry, and processes documentation efforts.
• Provides insight into evolving mapping technologies and practices.
• Becomes proficient with digital asset management system, NetX, and acts as a liaison for horticulture department for this system.
• Coordinates and updates changes to the Rainbird Site Control irrigation system on behalf of horticulture team.
• Assists with the annual spring plant sale’s planning and execution at the division level.
• Supervises volunteers for specific projects and mentors and advises interns depending upon project. Provides training and support as needed for volunteers or…