Program Assistant - Jail Restoration​/Forensic Services Department

Position: Program Assistant I - Jail Based Restoration/Forensic Services Department
This position is open to current Colorado residents only.

Located within the Colorado Department of Human Services, Civil and Forensic Mental Health (CFMH) is responsible for policy development, service provision and coordination, program monitoring and evaluation, and administrative oversight for the public behavioral health system. CFMH funds, supports, and monitors numerous mental health and substance abuse community programs and providers. CFMH also operates the Colorado Mental Health Hospitals at Fort Logan and Pueblo, the Mental Health Transitional Living Homes, and the Forensic Services Division.

CFMH executes the State's federal responsibilities as the State Mental Health Authority and the State Substance Abuse Authority to administer federal block grant funds for mental health and substance abuse.

The Forensic Services Division is responsible for six departments, including Forensic Community-Based Services (FCBS), Jail-Based Evaluation and Restoration (J ), Outpatient Restoration (OPR), the Forensic Support Team (FST), the  Court Services Department, and the Operations Department.  

Our teams work within various settings, including community agencies, jails, courts, and hospitals. The locations can include locked units and secure facilities, and our clients may at times be unpredictable due to their mental health needs. Our team is required to make critical decisions in dynamic and fast-paced environments to ensure a high level of accountability for patient care. Our staff are required to maintain updated skills, knowledge, abilities, and competencies necessary to the position through continuing education, clinical supervision, literature review, and discipline and team development.

This position may require traveling throughout Colorado to meet the needs of the department.

The J  Program exists to serve as the only program to provide jail-based competency restoration services for individuals found incompetent to proceed by the courts and ordered to undergo restoration treatment for the State of Colorado. In addition, the J  department provides oversight to contracted private hospital programs. The program additionally provides treatment to those individuals ordered by the courts to undergo an initial evaluation of competency and mental condition/sanity evaluations.

The J  Program serves as the State expert on restoration and competency in a jail-based setting and collaborates with numerous other entities and governmental agencies to ensure best practices in admissions across the State, best practices in competency restoration treatment, and continuity of care and follow up care for individuals discharging from the program. The J  program oversees all contracts associated with these programs, coordinates admissions, conducts program audits, establishes best practices, and engages in site visits.

Weekly Hybrid Working Arrangements

Minimum 2 days in the office and Maximum 3 days Remote Work

This position will comply with the Forensic Services Department's current

working arrangements.

Please note:

Work arrangements are subject to change at any time.

This position assists the Director of Jail-Based Restoration in the coordination and management of various departmental and programmatic responsibilities. With the guidance of the Director, this position collaborates to design, implement, and modify office and administrative operations to ensure effective and efficient processes are in place; assists in the development and maintenance of databases and forms utilizing various computer programs (i.e., Windows Office programs to include Excel, Access, Publisher, and PowerPoint).

This position performs administrative and technical support and interprets principles, rules, regulations, and policies. This position will provide support and oversight to department processes. Other duties include:

Program and Office Management:

* Provides support to the director, other department supervisors, and staff as requested or in conjunction with office management duties. This includes coordinating department meetings, agendas, and minutes, and managing various schedules.

* Serves as a point of contact for stakeholders and provides strong customer service on behalf of the unit.

* Reviews, files and/or monitors confidential information and will compose correspondence for the Program Director's signature.

* Responsible for collaborating with the Human Resources Department in all position descriptions, job postings, hiring, interviewing, and termination processes, including the use of the Personnel Action Form (PAF) system.

* Oversees and ensures accuracy within the department's timekeeping reporting and use of the UKG system.

* Responsible for tracking and submissions for staff-related travel requests and reimbursement.

* Oversees all inventory, technology, and related ordering and purchasing through purchase agreements and use of the P-card, as well as associated invoicing, billing, and receiving reports.

* Assists in the oversight…