Bookkeeper

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Full Time Clerical Derby, CT, US

Salary Range: $50,000.00 To $60,000.00 Annually

Disability Resource Network, Inc. (DRN) is seeking a detail-oriented and organized Bookkeeper to support the organization's day-to-day financial operations and maintain accurate, complete, and timely financial records.

This position will be responsible for routine bookkeeping functions, including account reconciliations, accounts payable, accounts receivable, general ledger maintenance, and financial recordkeeping. The Bookkeeper will work closely with the Director and DRN's external Certified Public Accountant (CPA) to organize financial information, prepare accounting entries, compile supporting documentation, and assist with the preparation of financial schedules and records necessary for DDS reporting, audits, and other regulatory requirements.

DRN is currently undertaking a comprehensive effort to reconcile and rectify outstanding DDS financial reporting from prior years. The successful candidate will play an important role in supporting this process while establishing and maintaining accurate, ongoing financial records

The external CPA will retain responsibility for completing and reviewing formal financial reporting and required submissions. The Bookkeeper will serve as an internal resource to ensure that financial records and supporting documentation are accurate, organized, and readily available for the CPA's review.

General Bookkeeping and Account Reconciliation

• Maintain accurate and up-to-date financial records using the organization's accounting software.
• Reconcile bank accounts, credit cards, and other balance sheet accounts on a monthly basis.
• Identify, investigate, and resolve discrepancies in financial records.
• Maintain the general ledger and ensure transactions are properly categorized and supported by appropriate documentation.
• Assist with month-end and year-end closing procedures.
• Prepare routine journal entries and adjustments for review by the Director and external CPA.

Accounts Payable and Accounts Receivable

• Process vendor invoices, verify supporting documentation, and prepare payments for approval.
• Monitor accounts payable to ensure timely payment of outstanding obligations.
• Maintain accounts receivable records, including invoices, payments, outstanding balances, and follow-up on overdue accounts.
• Assist with billing and tracking of tuition, transportation, program fees, and other organizational receivables, as applicable.
• Reconcile payments received against invoices and maintain accurate customer and vendor records.

CPA and DDS Financial Reporting Support

• Work directly with DRN's external CPA to prepare and organize financial records and supporting documentation for DDS reporting.
• Compile general ledger detail, bank reconciliations, invoices, receipts, payroll summaries provided by the payroll processor, and other requested financial records.
• Assist in preparing accounting entries, expense allocations, account schedules, and supporting spreadsheets requested by the CPA.
• Research and respond to routine requests for financial documentation and clarification from the CPA.
• Track outstanding reporting requests, missing documentation, and follow-up items to help ensure reporting deadlines are met.
• Assist with organizing records and responding to document requests related to DDS monitoring, financial reviews, audits, and cost settlement activities.
• Maintain organized electronic and physical financial files to support audit readiness and compliance with record-retention requirements.

Administrative and Financial Support

• Prepare routine financial reports and summaries for the Director and management.
• Maintain organized records of contracts, vendor agreements, invoices, and other financial documents.
• Assist with budgeting, expense tracking, and monitoring expenditures against approved budgets.
• Maintain confidentiality of financial, employee, vendor, and organizational information.
• Perform other related bookkeeping and administrative duties as assigned.

Historical Financial Reporting and Reconciliation

• Assist with DRN's ongoing efforts to rectify and bring prior years' DDS financial reporting up to date.
• Review historical financial records, identify missing documentation and discrepancies, and assist with reconciling financial information for prior reporting…