Administrative Assistant

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Utilize your organizational skills and make a real impact with our growing team.

• Flexible Hours
• Profit Sharing
• PTO, ETO, Paid Holidays
• Health, Dental & Vision Insurance

Salary: $40,000 - $50,000+ per year based on experience.

Location:

Derby, KS.

Job Type: Full time.

Start Date:

Immediate.

Fairmount Technologies (FT) is a growing advanced manufacturing company developing tooling‑free CNC systems that dramatically reduce cost and lead time for aerospace and defense manufacturers. Our machines are already in production and demand is accelerating. FT was recently selected for the U.S. Department of Defense APFIT award, supporting deployment of our systems across multiple Air Force maintenance depots.

We are seeking a highly detail‑oriented and organized Administrative Assistant to support daily administrative operations and assist with Quality Management System (QMS) upkeep and record keeping. The role requires strong communication skills, exceptional follow‑through, and the ability to manage multiple tasks with accuracy and efficiency in a structured environment.

• Administrative Support:
  Manage inbound and outbound phone calls; draft, respond to, and organize emails and correspondence; schedule meetings, maintain calendars, and coordinate appointments.
• Reporting & Documentation:
  Prepare recurring and ad‑hoc reports; maintain organized digital and physical filing systems; enter and verify data in spreadsheets, databases, and company systems; compile operational metrics; ensure documentation is complete, accurate, and properly archived.
• Purchasing & Vendor Coordination:
  Process purchase orders; track order status; communicate with vendors regarding pricing, delivery, and documentation; maintain purchasing records and reconcile invoices; monitor supply levels and coordinate reorders.
• QMS Support:
  Assist in maintaining quality records and controlled documents; support document revisions, distribution, and version control; track training records, certifications, and compliance documentation; help prepare documentation for audits and inspections; ensure proper record retention per company procedures.
• Operate in a professional office setting requiring frequent use of standard office equipment and software systems.

• Competitive salary based on experience and scope of role ($35,000—$50,000).
• Flexible working hours.
• Profit sharing; phantom equity opportunities.
• Direct access to leadership and administrative management.
• A chance to grow with the company as manufacturing scales.

• Detail‑oriented and accuracy‑focused.
• Strong follow‑up and task management skills.
• Self‑motivated, proactive, and process‑driven.
• Comfortable with documentation and compliance.

• 2+ years of administrative or office support experience (preferred).
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with document control or quality systems (ISO or similar) – a plus.
• Ability to manage multiple priorities and meet deadlines.
• High level of professionalism and confidentiality.

Applicants do not need to meet every qualification if they are excited about the role; we encourage applications.

Administrative Assistant

Fairmount Technologies provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, ...