Accounting Coordinator | M-F

Accounting Coordinator | M-F| Pay Based on Experience

Department: Materials
Reports To: Materials Scheduling Manager

Location: Des Moines, Iowa
FLSA Status: Exempt / Non-Exempt (depending on scope)

Position Summary

Responsible for daily accounts payable and accounts receivable in a fast-paced medical manufacturing environment. Assists an external accounting firm with reporting and financial documentation as needed. This role requires attention to detail, accuracy and time management skills. Must be able to work independently and collaborate in a centralized support setting while interfacing with customers, vendors and cross functional teams.

Key Responsibilities:

Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and ERP receipts.
• Process weekly check run including ACH and Wire transfers.
• Ensure W-9 and tax exempt forms are on file.
• Balance checking accounts and credit cards monthly.
• Respond to vendor account inquiries.
• Research previously processed invoices/information and determine appropriate account status.
• Purchase of all indirect supplies and equipment.

Accounts Receivable

• Invoice shipments on a daily basis; ensure accurate pricing is used.
• Post checks and electronically deposit via bank.
• Post payment received via ACH and Wire bank account and ERP system.
• Follow up on past-due customer accounts via email and phone.
• Maintain AR ageing reports and share with management.
• Collaborate with other departments for project invoicing.
• Invoice customers for tooling requisitions.

General Accounting

• Assist offsite contracted accountants with month-end and year-end closeout tasks and account reconciliations.
• Support with audits, reporting and special projects.
• Perform other accounting-related tasks as assigned.

Administrative Support

• Place orders for supply items as required.
• Assist as a backup for other functions within the Material Scheduling Department.
• Interact with company president on financial updates.
• Other job responsibilities may be added to the above job description as required at the direction of the Materials Scheduling Manager.

Qualifications:

• Bachelor’s degree in Accounting, Finance or a related field preferred.
• 2+ years of accounting, AP/AR or bookkeeping experience.
• Possess strong attention to detail and organizational skills.
• Proven commitment to customer service with precision and high productivity.
• Prioritize multiple tasks in a fast-paced environment with precision and high productivity.
• Ability to communicate professionally with others within and outside the company.
• Strong knowledge of computer software, Microsoft Excel and Outlook and online bank systems.
• Maintain confidentiality and demonstrate high ethical standards.
• Must be reliable, professional and exemplify good attendance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, and operate a computer. Specific vision abilities required by this job include the ability to read printed material and operate a computer.

Office environment with business casual dress. May require business attire on occasion. Involves working in a fast-paced centralized location with several other employees and requires multi-tasking and working with people from all areas of the company.

Medical, Dental, Vision, Flexible Spending Account (FSA), Life Insurance Options, Short Term and Long Term Disability (STD/LTD), 401(k) Retirement Plan, 7 Paid Holidays

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