Accounting Technician

Position: Accounting Technician 3
Iowa Vocational Rehabilitation Services a Division of Iowa Workforce Development is seeking to fill an Accounting Technician 3 position in our Accounting and Finance Division.

Position Details

* Location:

1000 E Grand Ave., Des Moines, IA

* Schedule:

Full-time | Monday - Friday | 8:00 AM - 4:30 PM

* Work Flexibility:
Hybrid telework and alternate schedules available after six months of employment and training.

The Accounting Tech 3 is a junior role within Iowa Vocational Rehabilitation Services (IVRS) Division of Accounting and Finance team. The Accounting Tech 3 plays a vital role in ensuring the IVRS Programs and Department of Administrative Services/State Accounting Enterprise (DAS SAE) accounting policies are being followed by reviewing co-workers work and managing deadlines.

Position Overview

The Accounting Technician 3 position is responsible for processing a variety of operational payments through Iowa Advantage. Including employee travel reimbursements, GAX documents for agency contracts with school districts, and Payment Request Commodity (PRC) documents for purchases of goods and services made through State Master Agreements.

This position audits and processes rehabilitation case service claims for payment in the Iowa Rehabilitation Services System (IRSS), supporting a broad range of client services and purchases such as post-secondary training, home modifications, transportation services, placement equipment, work adjustment training, and other rehabilitation-related expenses.

In addition, the position monitors and responds to inquiries received through the ASB Financial email account, ensuring timely and accurate customer service. Other key responsibilities include maintaining vendor records in IRSS for the Vocational Rehabilitation program in accordance with policies established by the Iowa Department of Administrative Services (DAS), as well as completing monthly financial reconciliations and related accounting functions.

Must be able to pass a criminal background check conducted by the Iowa Department of Public Safety.

Accounting Technician 3

Responsibilities include:

Social Security (SSA) Reimbursement & Ticket to Work

* Managed daily SSA Reimbursement and Ticket to Work (TTW) processes for IVRS, ensuring compliance with SSA guidelines and maximizing eligible reimbursements.

* Monitored and tracked high-value SSA tickets, providing regular status updates to management.

* Reviewed and maintained Ticket Tracker software to ensure accurate and timely filing of claims for cases reaching Substantial Gainful Activity (SGA).

* Responded promptly to SSA requests for additional documentation and file reviews to support reimbursement claims.

* Coordinated claim verification and case follow-up activities to maximize agency reimbursement opportunities.

* Ensured accurate recordkeeping and timely processing of SSA reimbursement claims, reducing delays and improving claim outcomes.

* Collaborated with SSA representatives and internal stakeholders to resolve claim issues and maintain reimbursement eligibility.

Accounts Payable & Expenditure

* Processed operating expense payments through the State accounting system, ensuring accurate and timely payment entry.

* Audited expenditures for accuracy, proper documentation, and compliance with agency, state, and federal policies.

* Verified appropriateness of charges, mathematical accuracy, and adherence to payment guidelines.

* Processed payments to state agencies, contract vendors, and non-contracted vendors.

* Track and resolved outdated and canceled warrants for IVRS and Disability Determination Services (DDS) programs.

* Coordinated warrant reissues and replacement payments for lost or canceled vendor warrants.

* Maintained accurate financial records and supported compliance with accounting and audit requirements.

Specialized Accounting & Financial Reconciliation

* Processed specialized accounting transactions in the State accounting system to correct automated payment allocation errors.

* Performed payroll allocation corrections to ensure compliance with Pre-Employment Transition Services (Pre-ETS) spending requirements.

* Prepared and processed grant period-end corrective accounting entries.

* Managed year-end financial activities, including rolling forward federal cash balances on control pages.

* Ensured accuracy of accounting records and compliance with state and federal financial regulations.

* Resolved complex accounting discrepancies and supported financial reporting and reconciliation efforts.

Program Income & Cash Receipts

* Processed and deposited weekly program income receipts for IVRS.

* Verified deposits against cash/check listings to ensure all incoming funds were accurately accounted for.

* Maintained accuracy and completeness of deposit documentation and records.

* Coordinated with Accountant 2 to report and track program income amounts in IVRS control books.

* Ensured compliance with agency policies and financial control procedures for cash receipts and…