Accounts Payable Specialist

General Purpose of Job:

Responsible for maintaining the accounts payable functions for the University, including oversight of the purchasing card program. Also responsible for the expense related data entry, including the processing of various monthly allocations and journal entries.

Essential Functions of Job:

Manage the accounts payable process

Approve new vendors and maintain the master vendor list Maintain University disbursement policies and procedures

Process purchase orders, invoices, and reimbursement requests for payment; checking for accuracy, account coding and proper authorization

Process checks weekly, managing cash flow as necessary

Maintain all prepaid expenses, allocating to appropriate fiscal years

Respond to inquiries from vendors and staff/faculty regarding payments and claims

Verify and prepare year-end reports and 1099’sProvide guidance and supervision for data entry personnel

Manage the purchasing card program

Maintain the on-line purchasing card system

Manage the issuance of cards and appropriate credit limits for each cardholder

Provide training to new cardholders

Process the monthly download of purchases into the general ledger

Review monthly pcard receipts

Prepare and process monthly allocations

Perform general ledger reconciliations on a routine basis

Work in conjunction with Controller and Assistant Controller in preparation for the annual audit

Perform other duties as assigned by the Controller or Assistant Controller

Working Conditions:

Requires sitting, standing, bending and reaching.

Requires extensive computer usage.

Required manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone, and other office and/or clerical equipment.

May require lifting up to 50 pounds.

Requires normal range of hearing and vision

Additional hours may be required during peak times such as audit and budget preparation

High school degree required, AA or Bachelor's degree in accounting, finance, related field preferred, or equivalent experience

Knowledge of IT Systems and proficiency with Excel and Word is required

Ability to manage multiple projects simultaneously

Working knowledge of non-profit/college accounting preferred

Working knowledge of Generally Accepted Accounting Principles preferred

Strong decision-making skills

Must be able to work independently

Excellent analytical and organizational skills

Excellent communication skills

Application:

All applicants must apply via our online application process. Review of applications will begin immediately. Please include your resume and the contact information for 3 references.

Pre-employment background check and credit check required.
#J-18808-Ljbffr