Executive Officer ; PK-Learning

Overview

Job Description
Iowa Department of Education’s mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.

Position
:
Executive Officer 1 (PK-12 Learning) – integral member of the Federal Programs Bureau, providing technical assistance, monitoring and support to school districts, Area Education Agencies, and non-public schools.

• Providing executive assistance for the PK-12 Division Administrator in fulfilling the responsibilities of the division by establishing priorities, planning work, following complex instructions, making decisions, and maintaining confidentiality with personnel and sensitive issues.
• Attend and participate in division administrative team meetings, keep accurate records of the meetings, and share information with division staff as appropriate.
• Monitor reporting for legislative reports, fiscal notes from the Legislative Fiscal and Services Bureau, State Board agenda items, and Department strategic plan initiatives.
• Prepare materials and reports for the United States Department of Education.
• Review rules and policies affecting personnel issues.
• Serve as the division liaison between the Division Administrator and division staff and others across the Department; work closely with division administrators in scheduling and data gathering.
• Prepare contracts and monitor financial information for division administrators.
• Keep division staff informed of division goals/objects and ensure new or revised procedures are implemented.
• Coordinate all division support staff including leave schedules and work schedules; schedule support staff time for department-wide assignments.
• Draft internal procedures for division staff; inform and train staff on internal procedures.
• Coordinate office procedures for division staff.
• Independently answer questions and explain procedures requiring interpretation of the department and policy-making decisions.
• Prepare correspondence, minutes, and reports.
• Coordinate and administer the National Board Certification program.
• Serve as liaison between the Division Administrator and other staff.
• Work closely with bureau chiefs and other Department staff in scheduling meetings, obtaining needed signatures, gathering data, and relaying messages.
• Schedule and arrange conferences and meetings including transportation and reservations for in-state and out-of-state travel for the Division Administrator.
• Maintain record of expenses incurred.
• Coordinate special projects as assigned.
• Research rules, policies, and regulations affecting the program area.
• Contact presenters regarding fees, travel expenses, meeting arrangements, etc.
• Prepare contracts for payment, verify amounts claimed, and reimburse expenses.

Candidates are encouraged to include detailed information about their relevant experience in their application, or submit a cover letter and resume in addition to their application.

• Administration and Management – Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Law and Government – Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• English Language – The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Customer Service – Principles and processes for providing customer services, including customer needs assessment, meeting quality standards for services, and evaluating customer satisfaction.
• Clerical Procedures – Word processing, managing files and records, designing forms, and other office procedures and terminology.

• Law and Government – Understand and adhere to applicable laws, legal codes, administrative rules, and regulations.
• Oral Comprehension – Listen to and understand information and ideas presented through spoken words and…