Academic Scheduling Manager

Academic Scheduling Manager

Job no: 492976
Work type: FT

Location:

West Des Moines
Categories:
Staff

At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences. Reporting to the Associate Registrar, this role is central to the academic rhythm of the university, ensuring that courses, exams, and classroom spaces come together seamlessly each term. The Academic Scheduling Manager serves as a strategic partner to academic leadership, faculty, and students, translating curriculum requirements into a balanced, equitable, and efficient schedule.

Combining analytical expertise, sound judgment, and strong collaboration skills, this role supports a complex, deadline‑driven environment while serving as the campus expert for academic scheduling systems and processes.

• In collaboration with College Administration and Course Directors/Assistants, manage the course scheduling process for all programs; this also includes oversight of exam schedules and resolving potential scheduling conflicts as necessary.
• Manage the centralized academic scheduling cycle, including leading program scheduling discussions, working with campus partners to ensure appropriate resources are available, resolving conflicts, and providing support to Course Staff involved in scheduling.
• Maintain current and accurate course schedule data and stay informed of changes that affect scheduling and registration.
• Integrate information, preferences, and recommendations from faculty, students, college deans, associate deans, department chairs, and program chairs to make subjective determinations required for balancing academic program needs with efficient and streamlined scheduling.
• Collaborate with the Associate Registrar and Registrar to establish and maintain a process to regularly analyze classroom utilization and scheduling processes. Evaluate the effectiveness of existing procedures and policies, research best practices, and implement improvements in scheduling operations, functions, and workflow. Work collaboratively with ITS to create reports to assist in the evaluation.

• Bachelor’s degree required.
• Minimum of one year of scheduling experience or three years of related administrative experience required.
• Academic scheduling experience preferred.
• Previous administrative work in higher education preferred.

Our employees are what make DMU special, so we treat them well! Qualified faculty and staff enjoy a generous employer contribution toward the medical plan, 10% retirement match, flexible work arrangements, community service time, tuition assistance, professional development funding, and access to wellness facilities with programs that promote a well‑balanced lifestyle. The salary range for this role is $63,000 – $68,000 depending on experience.

Founded in 1898, Des Moines University is a premier medical and health sciences institution comprising three colleges – College of Osteopathic Medicine, College of Podiatric Medicine and Surgery, and College of Health Sciences – offering ten graduate degree programs. Our mission is to improve lives in our global community by educating diverse groups of highly competent and compassionate health professionals. In 2023, we relocated our primary academic and operational offices to a new 88‑acre campus in West Des Moines, Iowa, while maintaining an active clinic on our former campus.

This state‑of‑the‑art campus includes technology‑rich, flexible education spaces that support innovative teaching methods and connect faculty and students across all of our programs.

Resume, cover letter, and contact information for three professional references required at time of online submission.

Des Moines University Medicine and Health Sciences is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, ethnicity, creed, religion, age, disability, sex, gender, gender identity, sexual orientation, pregnancy, veteran status, genetic information and other characteristics protected by law (“protected class”). Members of all underrepresented groups are encouraged to apply. The university is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process, please send an email to Human Resources or call 515‑271‑1484 and let us know the nature of your request and your contact information.