Administrative Coordinator

Description

At Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function — bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track.

• Fleet Administration: Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals.
• Record Keeping: Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation.
• Preventative Maintenance & Safety: Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols.
• Vendor & Request Coordination: Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member — prioritizing urgent needs.
• Account Reconciliation & Reporting: Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight.

• Experience in fleet administration, operations coordination, or a related field
• Strong attention to detail and comfort managing multiple priorities at once
• Familiarity with fleet management systems, DOT regulations, or compliance documentation a plus
• Intermediate Excel skills a plus — comfortable with things like pivot tables, filters, and formulas to manage and report on data
• Clear communicator who follows through and keeps stakeholders informed

• Health, dental & vision insurance
• 401k with company match & profit-sharing
• Tuition reimbursement
• Continuing education & advancement opportunities
• Paid holidays & vacation
• Wellness plan & lifestyle spending account
• Health club reimbursement
• Life, AD&D & prepaid legal

The Waldinger Corporation is an Equal Opportunity Employer, including disability/veterans. E-Verify participant.