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Administrative Coordinator
Job in
Des Moines, Polk County, Iowa, 50301, USA
Listed on 2026-06-03
Listing for:
Ladco Inc.
Full Time
position Listed on 2026-06-03
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Fleet Support Specialist The Waldinger Corporation | Des Moines, IA
About the role
At Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function - bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track.
What you'll own
* Fleet Administration:
Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals.
* Record Keeping:
Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation.
* Preventative Maintenance & Safety:
Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols.
* Vendor & Request Coordination:
Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member - prioritizing urgent needs.
* Account Reconciliation & Reporting:
Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight.
What you bring
* Experience in fleet administration, operations coordination, or a related field
* Strong attention to detail and comfort managing multiple priorities at once
* Familiarity with fleet management systems, DOT regulations, or compliance documentation a plus
* Intermediate Excel skills a plus - comfortable with things like pivot tables, filters, and formulas to manage and report on data
* Clear communicator who follows through and keeps stakeholders informed
What you get
* Health, dental & vision insurance
* 401k with company match & profit-sharing
* Tuition reimbursement
* Continuing education & advancement opportunities
* Paid holidays & vacation
* Wellness plan & lifestyle spending account
* Health club reimbursement
* Life, AD&D & prepaid legal
The Waldinger Corporation is an Equal Opportunity Employer, including disability/veterans. E-Verify participant.
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