Administrative Assistant to Majority Leader Job Des Moines area,Iowa USA,Administrative/Clerical

Position: Administrative Assistant to the Majority Leader

Administrative Assistant to the Majority Leader

This is a courtesy posting for an Administrative Assistant to the Majority Leader. Applicants should follow directions in the "To Apply" section to be considered.

Duties Correspondence & Constituent Contact

Coordinates a timely response to inquiries and requests from constituents including phone calls, letters, and e-mails.

Crafts timely and informed responses to correspondence with input from Majority Leader’s team members.

Prioritizes time sensitive items that require the Majority Leader’s immediate attention.

Scheduling

Oversees the intake of requests for meetings with the Majority Leader and facilitates the scheduling of meetings.

Creates and maintains an up-to-date electronic calendar for the Majority Leader.

Communicates with meeting attendees via email, by phone, or in person if any changes in the schedule need to occur.

Legislation Tracking

Manage the input and updating of a bill tracking document for the Majority Leader to review daily.

Track the progress of legislation as it moves through the legislative process and have a working knowledge of the key legislative issues of each session.

Work with caucus staff and members to help plan weekly debate schedules.

Resolutions

Oversees the intake and electronic tracking of requests for resolutions.

Present for approval all resolutions to the Majority Leader.

Delivers drafted resolutions ensuring they are “laid over” for House floor action, members are ready for the resolution’s reading, and all parties have approved of an appropriate schedule for the resolution presentation.

General Office Management

Act as the face of the Majority Leader’s office by greeting anyone who stops into the office, whether it be visitors, constituents, lobbyists, or elected officials.

Take messages upon request for the Majority Leader or other office staff when they are out of the office or otherwise engaged.

Additional job functions

Will demonstrate knowledge of rules and floor operations of Iowa House of Representatives.

Maintains exemplary customer service with Representatives, Senators, coworkers and the public.

Assists the Majority Leader in efforts to make this office a resource to the members that they understand is always open and available to assist them.

Available to help where and when needed, with a flexible schedule that includes partial compensatory time. Works closely with staff to operate an efficient office that assists the Majority Leader to fulfill the duties of office.

Qualifications

Associate or bachelor’s degree preferred from an accredited university or college with major in Political Science, Public Administration, Business, Economics, or related program preferred.
Previous professional employment in the public sector; state, county or local government preferred or related experience providing political campaign support.
Working towards a BA/BS degree with commensurate work experience of two years or more.
Valid Iowa Driver’s license.

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

For more information, please visit (Use the "Apply for this Job" box below)..

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