Intellectual Property Legal Assistant

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Full Time Clerical Des Moines, IA, US

23 days ago Requisition

The Legal Assistant provides high‑quality administrative and legal support to attorneys across a variety of practice areas. This role requires strong organizational and multi-tasking skills, attention to detail, and the ability to manage competing priorities in a fast‑paced professional services environment. Legal Assistants maintain regular contact with clients, attorneys, and firm staff while upholding the highest standards of professionalism, confidentiality, and client service.

• Associate degree or equivalent combination of education and experience required
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) with speed and accuracy
• Experience with document management systems, calendars, billing systems, and general office technology preferred

Essential functions are the primary responsibilities of the position and may be performed with or without reasonable accommodation.

• Prepare, edit, format, and proofread correspondence, memoranda, reports, and other legal or business documents from written or oral instructions
• Draft routine correspondence and standardized legal or business documents as appropriate
• Manage attorney calendars, schedules, and deadline reminders
• Monitor, review, process, and distribute incoming and outgoing mail and electronic communications in a timely and accurate manner
• Open, organize, maintain, and close client and administrative files in accordance with firm policies, including coordinating conflict checks and retention procedures
• Serve as a professional point of contact for clients, visitors, attorneys, and staff; maintain positive working relationships and observe strict confidentiality
• Coordinate meetings, appointments, travel arrangements, and related logistics for assigned attorneys
• Support timekeeping and billing processes, including proofreading invoices and assisting with timely submission of attorney time
• Perform general administrative and office support tasks as needed to support practice and firm operations
• Complete additional duties as assigned based on business and practice needs
• Track and manage CLE credits, monitor, and send reminders to attorneys for compliance.
• Support and manage attorney marketing efforts, including overseeing client relationship management.
• Assist in the execution of special projects and initiatives.
• Contribute to cross‑functional projects that impact various aspects of the business.

• Strong organizational and multi-tasking skills with the ability to manage multiple tasks, deadlines, and priorities efficiently
• Excellent attention to detail, including strong proofreading and document-quality skills
• Effective written and verbal communication skills
• Demonstrated discretion and judgment in handling sensitive and confidential information
• Proficiency in standard office and legal technology including document management, printing, scanning, and copying systems
• Ability to adapt to changing workflows, responsibilities, and practice-specific requirements
• Ability to work independently as well as collaboratively within a team environment

• This position is primarily performed in an office environment
• Work may occasionally require more than 40 hours per week, including irregular hours, to meet business or client needs
• Ability to sit, stand, use a computer, and operate standard office equipment for extended periods