Legal Assistant - Public Finance; Des Moines, IA

We are seeking a Legal Assistant to join our Public Finance department in our Des Moines office. As a valued team member, you will provide legal administrative support to multiple timekeepers in a fast-paced, client-focused environment. Are you a good communicator with a focus on excellent customer service? Do you deftly handle multiple tasks? If so, we would love to hear from you.

This position is hybrid, with 4 days/week on-site in our Des Moines office. The work hours are 8:15 a.m. to 5:00 p.m., Monday through Friday.

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks, and engagement letters.
• Proactively review calendars to maintain an overview of attorneys' deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and/or proofread documents.
• Enter attorneys' time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
• Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.
• May be requested to perform other duties as requested.

• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience, law firm experience preferred.
• Advanced knowledge of Microsoft Office.
• Proficient with Adobe Acrobat.
• Excellent oral and verbal communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

Dorsey's benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth;

paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost.

(Some benefits are subject to eligibility criteria.)

Des Moines, IA

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.