Executive Assistant

Executive Assistant

We are looking for a detail-oriented executive assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.

Responsibilities:

• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.
• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.
• Prepare and submit accurate expense reports while maintaining compliance with company policies.
• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.
• Organize and maintain confidential records and files in both physical and digital formats.
• Handle sensitive information with professionalism and discretion at all times.
• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.
• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.
• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.