Senior Administrative Assistant

Location:

Des Moines, IA

Work Arrangement:
In-office

• Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes; ensuring follow‑up on open discussion points.
• Coordinating with the marketing team to ensure industry business development objectives are being met.
• Monitoring executives' mail and e‑mail and determining level of priority; drafting responses or replies by phone or e‑mail when necessary.
• Composing and preparing confidential correspondence, reports, presentations and other complex documents.
• Scheduling appointments and reserving meeting rooms.
• Sorting and distributing mail; posting and delivering outgoing mail.
• Collaborating with local office management to plan and coordinate both on‑site and off‑site events (invites, venues, caterers, food and beverage for business development meetings, recruiting, training or seminars, partner socials, etc.).
• Planning for various client or internal staff meetings and department training via conference calls, video conference or in person.
• Providing general administrative support to partners, managers and staff with integrity and professionalism; tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, and preparing expense reports.
• Participating in and coordinating campus recruitment efforts for the office.
• Maintaining a positive influence within the team and office environment.
• Ensuring regular and predictable in‑office attendance.
• Collaborating with the administrative team to meet deadlines and provide backup support; willingly taking on new challenges and supporting special projects as needed.
• Demonstrating strong multitasking abilities and the capacity to meet deadlines.

• Associate's Degree in Business Administration or a related field preferred.
• 5+ years of experience in administrative support at the executive level required; experience working in a professional service or accounting firm preferred.
• Excellent organizational and customer‑relation skills.
• Thrives in a high‑volume, fast‑paced work environment with the ability to multitask.
• Proven ability to meet deadlines consistently.
• Maintains the highest professional standards and strict client confidentiality.
• Enjoys collaborating with a team with a positive attitude and can also work independently with limited supervision.
• Strong written and verbal communication skills.
• Capable of working on multiple projects and meeting deadlines by setting priorities.
• Embraces technology and demonstrates proficiency with computer‑based tools to complete tasks.
• Proficient in Microsoft Excel (spreadsheets, data entry, basic formulas, formatting), Microsoft Word (formatting, tables, headers & footers, mail merge), Docusign (create, send, track e‑signature), Adobe Acrobat (create, edit, comment PDFs), Microsoft Outlook and Teams.
• Flexible to work additional hours if needed during peak periods of the year.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift up to 20 lbs.
• Must be authorized to work in the United States now or in the future without visa sponsorship.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.