Executive Officer ; Teacher Quality and Innovation

Job Description

Iowa Department of Education's mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.

The Executive Officer 1 will be an integral member of the Division, providing support to the Division Administrator and leadership team in the Division.

Your Responsibilities:

• Provide executive officer assistance for the Division Administrator in fulfilling the responsibilities of the division by establishing priorities, plan work, following complex instructions, the ability to make decisions, and always maintaining confidentiality with personnel and sensitive issues.
• Attend and participate in division administrative team meetings, keep accurate records of the meeting, and share information with division staff as appropriate
• Monitoring reporting for legislative reports, fiscal notes from the Legislative Fiscal and Services Bureau, State Board agenda items, and Department strategic plan initiatives.
• Preparing materials and required reports.
• Review rules and policies affecting personnel issues.
• Serve as the division liaison between the Division administrator with division staff and others across the Department. Work closely with Division Administrators and Bureau Chiefs in scheduling and gathering data.
• Prepare contracts and monitor financial information for the Division Administrator and Bureau Chiefs.
• Keep division staff informed of division goals/objects and ensure that new or revised procedures are implemented.
• Coordinate all division staff including leave schedules and work schedules. Scheduling staff time for department-wide assignments.
• Draft internal procedures for division staff. Inform and train staff on internal procedures.
• Coordinate office procedures for division staff.
• Independently answers questions and explains procedures requiring interpretation of the department and explanation of policy-making decisions.
• Prepare correspondence, minutes, and reports.
• Serve as liaison between the Division Administrator and other staff.
• Assist the Educator Quality team in facilitating program reviews including tracking documents, recommended edits and resolving differences.
• Summarizing changes and making recommendations to reports.
• Provide project management support for Division and Bureau projects assigned by the Division Administrator.
• Record and track project tasks including assigning milestones.
• Research rules, policies, and regulations affecting program area.
• Contact presenters regarding fee, travel expenses, meeting arrangements, etc.
• Prepare contracts for payment, verify amounts claimed, and reimburse expenses.

Candidates are encouraged to include detailed information about their relevant experience in their application, or submit a cover letter and resume in addition to their application.

If you wish to review a copy of the Position Description Questionnaire, please contact idoe.hr.

To ensure full consideration for this position, all requested materials must be completed and uploaded through the NEOGov online application process.

Hours: 8:00 a.m. – 4:30 p.m., Monday – Friday; some nights and weekends, occasional in-state and out-of-state travel

A successful candidate will bring or have the ability and desire to learn:

Knowledge:

• Administration and Management – Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Law and Government – Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
• Customer Service – Principles and processes for providing customer services, including customer needs assessment, meeting quality standards for services, and evaluating customer satisfaction.
• Clerical Procedures – Word processing, managing files and records, designing forms, and other office procedures and terminology.

Abilities:

• Law and Government – Understand and adhere to applicable laws, legal codes, administrative…