Judicial Operations Clerk; D5 Polk-Juvenile

Job Title

Judicial Operations Clerk
- Juvenile

The Iowa Judicial Branch, in Polk County, seeks applicants for a Judicial Operations Clerk
- Juvenile to perform crucial administrative, data entry and customer service skills for efficient court operations and the integrity of court records.

The Judicial Operations Clerk
- Juvenile is responsible for processing and managing juvenile filings and related case documents, including motions, adoption requests, CINA, Delinquency, Adoption, Guardianship and Mental Health/Substance Abuse petitions, filings and orders. The role includes verifying accuracy of case information in court systems, ensuring filings are complete and properly signed, confirming payment of fees, updating litigant and attorney information, maintaining accurate case records, and routing documents to judges as required.

The clerk also provides assistance to the public, attorneys, and other court staff as needed. The clerk will work with juvenile and children's organizations throughout Polk County. The successful candidate will be able to learn and navigate court record-specific computer programs and technology. This position will have the ability to professionally communicate in person and on the phone with a variety of court users.

The successful candidate will have keen attention to detail to maintain the accuracy and integrity of court records.

What's in it for you:

• Collaborative, positive professional work environment
• Opportunities to make a widespread difference in the Iowa communities
• Excellent benefits package
• Paid Holidays/Vacation/Sick Leave
• Iowa Public Employees' Retirement System (IPERS) plan
• Employee discount program
• Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.

Perform customer service, clerical, and administrative work necessary for court operations.

Examples of

Duties and Responsibilities:

• Provide customer service by responding to inquiries from the general public, attorneys, and court employees.
• Assist court users with resources, equipment, and services.
• Perform routine court operations paper and electronic documentation tasks and filing in accordance with established procedures.
• Review, process, update, and publish information, documents, files, orders, warrants, judgment notifications, and other materials for completeness and accuracy.
• Perform basic bookkeeping and accounting tasks, including cashier duties and processing.
• Assist courtroom preparations for appropriate proceedings, including electronic device setup and digital recording management software use.
• Provide office support such as maintaining organization, equipment, and supplies.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Familiarity and understanding of court operation support, record keeping, and filing.
• Basic computer database, software, and math skills.
• Ability to secure confidential data and maintain confidentiality.
• Ability to prioritize work and meet deadlines.
• Verbal and written communication skills.
• Attention to detail.
• Reliable transportation and the ability to travel.

The incumbent must meet the minimum requirements to qualify for the position.

Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.

Additional Information:

May be designated to give bond per Iowa Code §602.8101.3

Preferred Qualifications:

• Experience with court or legal process or terminology.
• Experience with accurate record keeping.
• Experience securing confidential information