Office Assistant

• Provide a professional, welcoming experience for visitors, team members, customers, vendors and other stakeholders
• Coordinate daily office operations, including reception, phone coverage, mail and package distribution, office communications, administrative support and workplace resources
• Maintain supplies, equipment, meeting spaces, facilities requests and other resources to support a safe, organized and functional work environment
• Support team members and leaders with scheduling, information requests, customer visits and other operational needs
• Support location-specific operations, workplace initiatives and Kids Van operations, where applicable
• Maintain accurate records and protect confidential information
• Recommend improvements to office operations, administrative processes and service delivery
• Perform additional responsibilities consistent with the position's scope, organizational needs and the Team Member's training, skills and demonstrated competencies

• One to three years of experience in office coordination, administrative support, customer service, reception, hospitality, workplace services or a related role preferred
• High school diploma or equivalent required
• Associate degree in business administration, office administration, communications or a related field preferred
• Proficiency with Microsoft Office applications, standard office equipment and business systems required
• Strong interpersonal and communication skills
• Innovative problem-solving with a team-oriented mindset
• Familiarity with Musco solutions is a plus

Demonstrates strong organizational and communication skills while providing exceptional administrative support and customer service. Proficient in managing office operations and maintaining a welcoming environment for all stakeholders.

• Office Coordination
• Administrative Support
• Customer Service
• Microsoft Office Proficiency
• Problem-Solving

• Office Coordination
• Administrative Support
• Customer Service
• Reception
• Workplace Services
• Record Maintenance
• Process Improvement
• Scheduling
• Information Management
• Confidentiality

• Interpersonal Skills
• Communication Skills
• Team-Oriented Mindset
• Innovative Problem-Solving

• High School Diploma
• Associate Degree in Business Administration

• Hospitality
• Office Administration
• Workplace Initiatives
• Musco Solutions

• Microsoft Office Applications
• Standard Office Equipment
• Business Systems