Executive Assistant

About the Role?

The Executive Assistant provides administrative and operational support to designated members of the Leadership Team, helping ensure leaders are organized, prepared, and able to remain focused on strategic and business priorities.

This position works closely with the Senior Executive Assistant to coordinate administrative support across the Leadership Team, manage shared executive activities, and provide backup support as needed. The Executive Assistant is responsible for day-to-day execution of calendars, meetings, travel, expenses, documents, follow-up activities, and other administrative priorities.

The position also provides executional support for internal communications activities, including preparing and formatting materials, coordinating reviews and approvals, gathering information, and assisting with employee and leadership communications.

• Provide proactive administrative support to assigned executive and senior leadership team members.
• Manage calendars, scheduling priorities, meeting invitations, and conference room logistics.
• Coordinate travel arrangements, itineraries, and related logistics.
• Prepare and process expense reports and reimbursement documentation.
• Coordinate leadership and departmental meetings, including scheduling, agenda preparation, document distribution, meeting logistics, note-taking, and follow-up activities.
• Prepare correspondence, presentations, reports, and other materials as requested.
• Track action items, deadlines, and follow-up activities to support timely completion.
• Anticipate administrative needs and ensure assigned leaders are prepared for meetings, presentations, travel, and other business commitments.
• Maintain confidential and sensitive information with a high degree of professionalism and discretion.
• Provide administrative and project coordination support for special projects and organizational initiatives as assigned.

• Provide backup administrative support for executives and Executive Office activities as needed.
• Assist with coordination of Leadership Team meetings, company events, executive travel, and other shared leadership activities.
• Help identify opportunities to improve administrative processes and create greater efficiency across the Executive Office.

• Provide administrative and executional support for internal and leadership communications.
• Format presentations, employee updates, organizational announcements, newsletters, meeting materials, and other communications.
• Gather and organize information needed to develop communication materials.
• Coordinate reviews, edits, approvals, and distribution with leadership and cross-functional stakeholders.
• Assist with maintaining communication calendars, distribution lists, schedules, and other organizational tools.
• Support preparation and logistics for employee meetings, leadership meetings, and other organizational communications.
• Proofread materials for accuracy, consistency, grammar, and formatting.
• Work collaboratively with the Communications team to support communication projects and priorities.
• Ensure materials are professionally prepared and aligned with organizational standards.

• Maintain organized electronic and physical files, records, documents, and other administrative materials.
• Build effective working relationships with leaders, employees, and stakeholders throughout the organization.
• Coordinate activities involving multiple departments and stakeholders.
• Assist with special projects requiring administrative coordination, research, scheduling, document preparation, or follow-up.
• Perform other duties and responsibilities as assigned.