Accounting Technician

Position Details

• Location:
  
  1000 E Grand Ave., Des Moines, IA
• Schedule:
  
  Full-time | Monday – Friday | 8:00 AM – 4:30 PM
• Work Flexibility:
  Hybrid telework and alternate schedules available after six months of employment and training.

The Accounting Technician 3 is a junior role within the Iowa Vocational Rehabilitation Services (IVRS) Division of Accounting and Finance. The technician ensures IVRS Programs and the Department of Administrative Services/State Accounting Enterprise (DAS SAE) accounting policies are followed by reviewing co‑workers work and managing deadlines.

Responsibilities include processing operational payments through Iowa Advantage, such as employee travel reimbursements, GAX documents for agency contracts with school districts, and Payment Request Commodity (PRC) documents for purchases of goods and services made under State Master Agreements.

The position also audits and processes rehabilitation case service claims for payment in the Iowa Rehabilitation Services System (IRSS), supporting a broad range of client services and purchases including post‑secondary training, home modifications, transportation services, placement equipment, work adjustment training, and other rehabilitation‑related expenses.

Additional duties include monitoring inquiries received through the ASB Financial email account, ensuring timely and accurate customer service, maintaining vendor records in IRSS in accordance with DAS policies, and completing monthly financial reconciliations and related accounting functions.

Must pass a criminal background check conducted by the Iowa Department of Public Safety.

• Managed daily SSA Reimbursement and Ticket to Work (TTW) processes for IVRS, ensuring compliance with SSA guidelines and maximizing eligible reimbursements.
• Monitored and tracked high‑value SSA tickets, providing regular status updates to management.
• Reviewed and maintained Ticket Tracker software to ensure accurate and timely filing of claims for cases reaching Substantial Gainful Activity (SGA).
• Responded promptly to SSA requests for additional documentation and file reviews to support reimbursement claims.
• Coordinated claim verification and case follow‑up activities to maximize agency reimbursement opportunities.
• Ensured accurate record‑keeping and timely processing of SSA reimbursement claims, reducing delays and improving claim outcomes.
• Collaborated with SSA representatives and internal stakeholders to resolve claim issues and maintain reimbursement eligibility.

• Processed operating expense payments through the state accounting system, ensuring accurate and timely payment entry.
• Audited expenditures for accuracy, proper documentation, and compliance with agency, state, and federal policies.
• Verified appropriateness of charges, mathematical accuracy, and adherence to payment guidelines.
• Processed payments to state agencies, contract vendors, and non‑contracted vendors.
• Tracked and resolved outdated and canceled warrants for IVRS and Disability Determination Services (DDS) programs.
• Coordinated warrant reissues and replacement payments for lost or canceled vendor warrants.
• Maintained accurate financial records and supported compliance with accounting and audit requirements.

• Processed specialized accounting transactions in the state accounting system to correct automated payment allocation errors.
• Performed payroll allocation corrections to ensure compliance with Pre‑Employment Transition Services (Pre‑ETS) spending requirements.
• Prepared and processed grant period‑end corrective accounting entries.
• Managed year‑end financial activities, including rolling forward federal cash balances on control pages.
• Ensured accuracy of accounting records and compliance with state and federal financial regulations.
• Resolved complex accounting discrepancies and supported financial reporting and reconciliation efforts.

• Processed and deposited weekly program income receipts for IVRS.
• Verified deposits against cash/check listings to ensure all incoming funds were…