Budget Analyst 3

Iowa Vocational Rehabilitation Services (IVRS) is seeking a Budget Analyst 3 to join our team in our IVRS Finance Division in Des Moines, IA.

• Location: 1000 E Grand Ave., Des Moines, IA
• Schedule: Full-time | Monday – Friday | 8:00 AM – 4:30 PM
• Work Flexibility: Hybrid telework and alternate schedules available after six months of employment and training has been completed.

New Hires will start at base starting wage $30.57/hour, $2,445.60 bi-weekly, $63,585.60 annually

Prepare state, federal and internal reports on a monthly, quarterly or annual basis for all Division programs.

These programs include preparation of:

• Rehabilitation Service Administration (RSA)
• Social Security Administration(SSA) and federal financial reports
• IVRS Monthly Financial Status Reports by Federal Fiscal Year (FFY)
• Division Generally Accepted Accounting Principles (GAAP) Report for use in statewide Annual Comprehensive Financial Reports (ACFR)
• State Indirect Cost Allocation to General Fund (annual)
• State Quarterly Targeted Small Business Report. Information must be compiled into required formats

All information is verified for accuracy and reconciled to division accounting records with any discrepancies identified and corrected. Any modifications or changes to reporting regulations, guidelines or formats must be researched, analyzed and implemented to maintain compliance with federal and state guidelines and in accordance with grant parameters and budgets.

Recommend necessary changes in division policy, procedures or budgets to division management based on the changes made. Collaborate in development of state budget with division administrator, deputy division administrator, CFO, administrative services financial supervisor and Rehabilitation Services Bureau (RSB) management staff.

Request budgeting information from office supervisors and incorporate their requests into overall division budget for the State Fiscal Year. Recommend approval, denial or alternatives to office supervisor requests to division administrator, deputy administrator, CFO, RSB Bureau Chief, and administrative services financial supervisor.

Determine impact of budget changes based on analysis of past spending compared to current state and federal funding levels and collaborate with management staff to inform program within the fund/appropriation.

Serve as division lead on changes to Iowa Advantage Budget format and instruct Budget Analyst 2 on use of Iowa Advantage Budget application. Collaborate with administrative services financial supervisor to develop federal fiscal year budget for the IVRS Monthly Financial Status Report (FSR) or current federal fiscal year based on analysis of past spending compared to current state and federal funding levels.

During monthly Budget review meetings, lead the discussion of the FSR to update and inform other members of changes and impact of the changes on program delivery, staffing levels, funding levels and external customers. Recommend changes as needed for proper cash flow and compliance with grant requirements for IVRS federal awards.

In collaboration with Disability Determination Services (DDS) Division Administrator and medical and administrative services bureau chief, develop DDS spending plan (budget) based on instructions, guidelines and information provided by SSA Regional Office.

Provide current projections for personnel costs, indirect costs and ongoing operational costs for the federal fiscal year for inclusion in the plan. Monitor the plan monthly when compiling and submitting monthly reports and recommend any needed changes in budgeting strategies based on funding and spending levels to DDS division administrator and medical and administrative services bureau chief. Update division accounting structure for each new state fiscal year and federal fiscal years for tracking to ensure all reporting requirements are being met.

Update accounting structure codes as needed for additional revenue or expenditure categories, as needed.

Calculate and update as needed salary and benefit cost projections for all division employees on a State Fiscal Year and Federal Fiscal Year basis.

In collaboration with the administrative service’s financial supervisor and Planning and Development Team (PDT)
Resource Manager, help maintain and update division sustainability model.

Serve as leader of division Contract Oversight and Review Experts Team (CORE). Team leader duties include setting agenda for monthly meetings; lead the meeting discussion; provide consultation and guidance to program and financial team members using OMB circulars, federal/state contracting guidelines and division contracting guide; facilitate monitoring of division contracting guide for updates; and provide team's input to division administrator and deputy administrator.

• Analyze budgets monthly to compare actual expenditures for federal fiscal year when preparing IVRS Financial Status Report. Recommend changes to budgets or changes in department…