Procurement Specialist

SUMMARY

The Procurement Specialist ensures products and services are purchased in a cost‑effective and timely manner leveraging best practices and providing exceptional customer service. Partners with departments across the organization to manage sourcing, vendor negotiations, and terms.

• Manage the purchasing process from selecting suppliers to providing guidance on sourcing and procurement processes.
• Prepare and process purchase orders and purchase requisitions, and maintain documentation of the acquisition of goods and services.
• Promote a culture of long‑term saving on procurement costs.
• Collaborating with IT, create documentation around evaluation, integration, and governance following IT best practices for application adoption, license provisioning, security, privacy, and user on‑ and off‑boarding.
• Develop and track action plans for upcoming renewal dates.
• Assist stakeholders with identifying tools to increase business effectiveness.
• Build and manage the selection of preferred vendors and document the selection process for those vendors.
• Sourcing, negotiating, and engaging reliable suppliers and vendors to secure advantageous terms.
• Prepare and respond to Request for Proposals (RFPs) and contracts.
• Evaluate and analyze purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.
• Review existing contracts with suppliers and vendors to ensure on‑going feasibility.
• Build and maintain long‑term relationships with vendors and suppliers.
• Coordinate payment, delivery, scheduling, and organization of purchases, and place orders to ensure ongoing supply, if needed.
• Perform risk assessments on potential contracts and agreements.
• Perform other related duties as assigned by management.

• Bachelor’s degree in supply chain management, logistics, or business administration or certification a plus.
• 2‑5 years’ experience in procurement, purchasing, or supply chain management.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Demonstrated skill in dealing with vendors and external suppliers while maintaining good business relationships throughout negotiations.
• Strong interpersonal skills to build relationships with suppliers and internal teams.
• Ability to initiate and facilitate communication, reach agreement on deliverables and timelines, mediate through obstacles, and negotiate toward win/win outcomes.
• Displayed ability to work comfortably with all levels of the organization.
• Strong analytic and quantitative skills to evaluate and compare bids and make recommendations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Multi‑tasking and time‑management skills, with the ability to prioritize tasks.
• Highly organized and detail oriented.

• Competitive pay structure.
• Matching 401(k) with immediate vesting.
• Medical, dental, vision, life, and short‑term disability insurance.
• Paid time off and eight (8) paid holidays throughout the calendar year.
• Potential for growth and promotions within the organization through proven success, motivation, and teamwork.

Assist Rx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non‑merit based factors, or any other protected categories protected by federal, state, or local laws.

• All offers of employment with Assist Rx are conditional based on the successful completion of a pre‑employment background check.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position.
• Assist Rx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of Assist Rx and no fee will be paid in the event of a hire.