Strategic Executive Coordinator

Description

The Strategic Executive Coordinator serves as a trusted thought partner to the Chief Executive Officer and Chief Operating Officer, operating at a highly strategic and confidential level to advance organizational priorities. This role goes beyond traditional administrative support by driving executive effectiveness, coordinating cross‑functional initiatives, and acting as a liaison to the Board of Directors and key external stakeholders. The position requires strong business acumen, political insight, and organizational awareness to proactively anticipate needs, manage competing priorities, and support decision‑making.

The Strategic Executive Coordinator plays a critical role in ensuring alignment, execution, and communication of agency initiatives.

The essential functions include, but are not limited to the following:

• Serve as a strategic partner to the CEO and COO, proactively managing priorities, identifying risks, and ensuring alignment with organizational goals.
• Handle highly confidential and sensitive information with professionalism, discretion, and sound judgment.
• Drive follow‑up and accountability from executive and leadership meetings, ensuring timely completion of action items and strategic initiatives.
• Coordinate executive travel, events, and organizational leadership meetings as needed.
• Act as a gatekeeper and facilitator for executive time, ensuring focus on high‑value activities.
• Prepare executives for meetings, presentations, and public engagements through briefing materials, research, and talking points.
• Draft, review, and manage high‑level communications on behalf of executive leadership.
• Lead all governance‑related functions for the Board of Directors, ensuring compliance with regulatory requirements and best practices.
• Manage all board operations including agenda development, meeting coordination, minutes, resolutions, and board communications.
• Serve as a primary liaison between executive leadership and the Board, maintaining strong, professional relationships.
• Ensure transparency, accuracy, and timeliness in board materials and reporting.
• Lead and continuously improve internal administrative operations to support organizational efficiency and scalability.
• Oversee agency‑wide records management, document control systems, contracts, and standard operating procedures.
• Coordinate cross‑departmental initiatives and ensure alignment, follow‑through, and accountability.
• Monitor progress of key organizational projects and provide status updates to leadership.
• Directly supervise, coach, and develop the Office Coordinator, fostering growth, accountability, and high performance.
• Oversee Central Office operations in partnership with building management, including vendor relationships, contracts, tenant coordination, and capital projects.
• Monitor and manage administrative and operational budgets related to executive operations, facilities, and vendor services.
• Perform other strategic, operational, and administrative duties as assigned in support of executive leadership and organizational priorities.

Demonstrates an understanding of Metro Waste Authority’s Environmental Management System (EMS). Guided by the EMS processes and procedures, we focus on six main areas aimed at increasing diversion and/or protecting the environment. These include:

• Recycling
• Household Hazardous Waste Collection
• Organics Management
• Water Quality Improvement
• Greenhouse Gas Reduction
• Environmental Education

Demonstrates an understanding of Metro Waste Authority’s values and applies them to the position, and assigned responsibilities, as well as to all interactions with customers and co‑workers.

• Leadership – Set the example because everyone is a leader!
• Integrity – Always do what is right!
• Positivity – Bring our best to every task, every day and bring out the best in your colleagues!
• Teamwork – Collaborate because we know that together we will address opportunities and challenges!
• Innovation – Forge a new path and evolve!

• Acquiring Information
  - Consults with others on problems and activities; collects information from a…