Associate Manager, Operations​/Mailroom

Associate Manager, Operations / Mailroom

Des Moines, IA

The Associate Manager, Operations / Mailroom is responsible for day‑to‑day management of operations to support efficient execution of production operations, ensuring on‑time production, product quality standards, low waste, and operational safety.

Responsibilities include:

• Adhering to an annual budget, including monthly/quarterly financial performance (expense and revenue estimates) and reporting compliance.
• Planning, coordinating, and monitoring daily operations to achieve productivity and financial goals.
• Ensuring daily production, quantity, and quality requirements are met to provide advertisers and subscribers a quality product in a timely fashion.
• Maintaining pre‑print information, including reports, quantity and accuracy, receiving, consumption, and productivity; coordinating preprint/insert schedules with other departments such as pressroom, transportation, and advertising.
• Assisting with supply inventory and purchasing.
• Managing staff, including hiring, scheduling, training, performance, development, and handling employee‑related issues.
• Accurate and timely web portal data entry.
• Maintaining secure storage and implementing security policies regarding customer inserts/preprints per established policies.

Safety:

• Always work in a safe manner and consistently utilize required safety equipment to promote top‑of‑mind safety awareness.
• Maintain a clean and safe work environment; assist in leading safety compliance within the department, including accident investigations and follow‑up.
• Complete required annual OSHA safety training programs.
• Report work‑related injuries to the insurance carrier.
• Ensure all machine safety guards are installed, functioning properly, and in use.
• Immediately report any operational concerns, potential safety hazards, and all accidents/injuries and near misses to the packaging manager.

Communications:

• Provide timely and accurate information to management as required.
• Communicate regarding equipment repairs and/or consumable materials.
• Communicate scheduling needs to supervisors and/or packaging management.
• Other duties as assigned.

USA TODAY Co., Inc. is a proud equal opportunity employer committed to building and maintaining a diverse workforce. In addition, USA TODAY Co., Inc. will provide applicants who require a reasonable accommodation, as a result of an applicant’s disability or religion, to complete this employment application and/or any other process in connection with an individual’s application for employment. Applicants who require such accommodation should contact USA TODAY Co.,

Inc.’s Recruitment Department at .