Employee Relations & Leave Specialist

Come join a Global Leader in Aviation Security!

ACTS-Aviation Security, Inc. has an exciting opportunity for an Employee Relations and HR Compliance Specialist based in Des Plaines, IL.

Established in 2001, ACTS-Aviation Security has grown to become one of the leading providers of security solutions to the US aviation market. ACTS-Aviation Security, Inc. is a wholly owned subsidiary of the international security company ICTS Europe and specializes in the provision of security solutions and services and is primarily focused on catering, aircraft, and cargo screening. With its corporate office in Chicago and operational centers at more than 30 airports across the United States, ACTS provides nationwide coverage.

As an ICTS Europe subsidiary, ACTS offers unmatched experience, expertise, quality, and innovation.

The Employee Relations and Leave Specialist aids the Senior Human Resources Manager in providing best-in-class employee relations support to the Company’s operational teams while leading activities related to leave of absence administration. A successful candidate will have robust experience navigating employee relations in the context of a multi-state unionized frontline workforce and be able to quickly absorb and understand how to apply labor agreements as they relate to HR policy enforcement, employee investigations, and the application of progressive discipline.

Additionally, knowledge of and familiarity with the administration of federal, state, local, and company leave programs while staying current on a changing regulatory landscape are key,

• Support local management in understanding the Company’s code of conduct, work rules, and company policies and support the enforcement of management rights and responsibilities codified in multiple collective bargaining agreements (CBAs)
• Conduct employee investigations and support management in the preparation of disciplinary notices in accordance with company policies and relevant CBAs
• Escalate to the Senior Human Resources Manager those employee relations issues which may not be able to be effectively resolved by local management
• Ensure relevant stakeholders have the necessary information and documentation to effectively manage labor-related grievances, mediations, and arbitrations
• Manage unemployment insurance claim hearings and appeals in partnership with the Company’s vendor and relevant local management
• Revive the Company’s employee recognition programs and develop effective employee engagement strategies to drive retention and employee development

• Develop efficient internal processes related to the management leave of absence requests and ensure adjudication for all relevant leave types including but not limited to the Federal Family & Medical Leave (FMLA), state & local paid and unpaid leaves (both internally managed and coordinated by a government authority or designee), and leaves provided by CBAs
• Administer all stages of leave requests as appropriate to include employee communications, required notice distribution, application adjudication and/or tracking, management advisement of leave statuses, and documentation retention
• Stay current on the changing legal and regulatory landscape of federal, state, and local leave requirements and ensure internal policies and processes are updated to ensure compliance

• Under the guidance of the VP Human Resources and General Counsel, track changes to general employment law at the federal, state, and local levels, living wage ordinances (where applicable), and employment-related standards mandated by the Company’s service agreements and develop effective processes to review, and as necessary, update company policies and practices to maintain compliance
• Working with external partners as relevant, manage the collection, preparation, and submission of federal, state, and local statutory filings

• Working with management, support the Senior Human Resources Manager with the tracking and internal reporting of health and safety incidents and the preparation of regulatory OSHA filings
• Other…