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Air Import Coordinator
Job in
Des Plaines, Cook County, Illinois, 60019, USA
Listed on 2026-10-17
Listing for:
Rhenus Group
Full Time
position Listed on 2026-10-17
Job specializations:
-
Supply Chain/Logistics
Freight, Transportation & Logistics, Dispatcher -
Transportation
Freight, Transportation & Logistics, Dispatcher
Job Description & How to Apply Below
- Coordinate air import shipments from pre-alert through customs clearance and final delivery, including consolidated and direct shipments.
- Monitor flight schedules, arrival dates, shipment milestones, cargo availability, and airline/terminal release status.
- Review and process import documentation, including MAWBs/HAWBs, commercial invoices, packing lists, arrival notices, and other required shipping documents.
- Coordinate with customers, airlines, ground handling agents, customs brokers, truckers, warehouses, overseas agents, and origin offices to ensure timely clearance, cargo release, and delivery.
- Ensure required shipment information and documentation is provided for U.S. air import and customs processes, including applicable advance cargo reporting requirements.
- Track shipments throughout the transportation cycle, proactively communicate status updates, and resolve flight delays, documentation issues, customs holds, discrepancies, and service exceptions.
- Prepare and distribute arrival notices and required documentation to customers, customs brokers, consignees, and other parties.
- Monitor airline and terminal storage deadlines, cargo availability, and potential storage and other accessorial charges.
- Maintain complete and accurate shipment files within the freight forwarding/TMS system in accordance with company standards.
- Review airline and vendor invoices, reconcile shipment costs, and ensure accurate and timely customer billing.
- Support quotations, rate requests, and commercial activities as required.
- Coordinate cross-trade shipments and collaborate with Rhenus offices and partners globally.
- Work closely with Sales, Finance, and Operations to ensure a seamless customer experience.
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