Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing our client's accounts payable functions, ensuring timely and accurate processing of invoices, expense reports, and vendor payments. The role involves maintaining positive vendor relationships, reconciling statements, and supporting various financial reporting activities.

• Invoice Processing: Review, code, and process vendor invoices and expense reports in accordance with company policies, ensuring appropriate approvals are in place.
• Payment Processing: Prepare and issue payments via check, ACH, or other approved methods, managing payment schedules to ensure on-time disbursements.
• Vendor Setup: Gather and maintain required documentation for new vendors, including W-9s and electronic payment details, and ensure accurate system setup.
• Vendor Relations: Maintain accurate vendor records, respond to vendor inquiries, and investigate and resolve payment discrepancies.
• Reconciliations: Perform monthly reconciliations between the accounts payable sub-ledger and general ledger, resolving variances as needed.
• Reporting: Assist with the preparation of AP-related reports, including aging schedules and expense summaries, for management review.
• Compliance: Ensure accounts payable activities adhere to internal policies, procedures, and applicable regulations.
• Documentation: Maintain well-organized and accurate records of invoices, payments, and related correspondence.
• Internal
  
  Collaboration:
  
  Partner with internal teams to resolve accounts payable issues and support efficient workflow.
• Accounting Support: Provide administrative and operational support to the accounting team, including audit support and year-end close activities.
• Cross-Functional Support: Collaborate with operations to ensure vendors are paid accurately and on time.

• Associate’s degree in Accounting, Finance, or related field preferred.
• 2+ years of proven experience in Accounts Payable.