City Clerk

$85,000 - $120,000 annually/ depending on qualifications:
Full-Time + employer-paid benefits package (medical, dental, vision, life, paid time off, retirement)

Job Title: City Clerk

Department: City Clerk

FLSA Status: Exempt

Provides overall direction for the care and maintenance of the city’s public records including codification of the city’s ordinances and Land Development code, serves as a liaison to the Mayor and City Council, and provides administrative support for same, records, and distributes official minutes and proceedings of the City Council, certifies or attests public documents for authentication.

• Demonstrates commitment to Team Destin and our mission, vision, values, and goals, and represents the city in a professional, dignified manner at all times, both in actions and appearance.
• Contributes to the development and accomplishment of home team work plans.
• Identifies the KEY FUNCTIONS of the division/department.
• Develops a cyclical process for each KEY FUNCTION using the PDCA methodology.
• Deploys each KEY FUNCTION PROCESS to relevant staff within the division/organization.
• Implements the department/division’s KEY FUNCTION PROCESSES.
• Systematically evaluates, and if appropriate updates, each KEY FUNCTION PROCESS.
• Demonstrate competent knowledge of all applicable policies, codes, ordinances, regulations, and statutes.
• Prepares annual evaluations and mid-year reviews completed on-time for those supervised.
• Plans development and manages implementation of records management policies intended to standardize filing, protection, and retrieval as well as scheduled destruction of official city records, reports, and other information contained on paper, microfilm, computer program, or other media according to state statutes.
• Manages records retention schedules in accordance with state statutes.
• Confers with other administrators to ensure compliance with policies, procedures, and practices of records management program.
• Coordinates advertising, including placement of legal ads, public notices, and meeting schedules.
• Oversees codification of all city ordinances.
• Prepares or supervises preparation of ordinances, resolutions, and proclamations, and maintains indexes of ordinances and resolutions.
• Prepares agenda for Council meetings and coordinates Council agenda packets.
• Attends all meetings of the City Council, records official actions and motions; performs timely transcribing, publishing, disbursing, and retention of official minutes.
• Attests all official city documents.
• Serves as the signature authority for all city payroll and accounts payable documents.
• Distributes RFB information as requested.
• Serves as point of contact for all advertised cooperative requests for bids and proposals, maintaining lists of potential bidders, distributing bid and proposal packages, and assisting Finance Officer in official recording of all bid openings.
• Provides notary and/or witness services as requested or required.
• Coordinates responses to public records requests.
• Maintains all city cemetery records; responds to requests; coordinates with funeral homes, churches, and other service providers regarding cemetery usage.
• Prepares annual budgets for the following departments/accounts:
  City Council, City Clerk’s office, and Administrative Services, and is responsible for implementing and managing the department’s annual budget.
• Maintains official calendar for scheduling meeting facilities and ensures set-up and special accommodations for meetings and events.
• Accepts, reviews, and administers committee membership applications; manages procedures for appointment of committee members; maintains, updates, and publishes official committee rosters for all standing and special task committees in the city system.
• Evaluates city staff procedures, utilizing knowledge of principles of records and information management, administrative processes and systems, cost control, governmental record keeping requirements, and organizational objectives.
• Prepares informational packets for qualified candidates and certifies results for municipal election.
• Supervises, directs, and evaluates Deputy City Clerk and General…