Hamilton Development Corporation (HDC) is a separate organization affiliated with Hamilton Anderson Associates (HAA) through common ownership. This position is for HDC and will support the financial, accounting, property, and administrative operations of HDC, the Randolph Centre Building, redevelopment efforts, and affiliated initiatives. HAA is assisting with recruitment administration through its applicant tracking system.
Position Summary
The Accounting and Administrative Coordinator will support the financial, accounting, property, and administrative operations of Hamilton Development Corporation (HDC), with a focus on day-to-day accounting, Quick Books management, financial organization, pro forma support, reporting, tenant and vendor coordination, and administrative support related to the Randolph Centre Building (RCB), redevelopment efforts, and affiliated initiatives.
This position is responsible for maintaining accurate financial records, supporting accounts payable and receivable processes, assisting with budget and cash flow tracking, organizing financial documentation, and helping ensure timely reporting for internal leadership, lenders, consultants, and external partners. The ideal candidate is detail-oriented, organized, proficient in Quick Books, and able to support both routine accounting functions and project-based development accounting needs.
Key Responsibilities Property & Administrative Support
Track vendor requests, service issues, maintenance follow-up items, deadlines, renewals, pending administrative tasks, and documentation needs.Assist with scheduling meetings, preparing meeting materials, taking notes, tracking action items, and following up on assigned tasks.Maintain organized digital and/or physical files related to property operations, facilities, contracts, invoices, tenant records, and redevelopment activity.Assist with preparing forms, letters, reports, spreadsheets, checklists, and other administrative documents.Help coordinate tenant, vendor, contractor, consultant, service provider, and internal communications related to building operations, property access, maintenance documentation, and vendor scheduling.Provide general administrative support for HDC, RCB, redevelopment efforts, and affiliated initiatives as assigned.General Accounting & Financial Administration
Maintain accurate day-to-day financial records, including entries, reconciliations, and supporting documentation.Manage or support accounts receivable and accounts payable processes, including tenant rent invoicing, collection tracking, vendor payments, and consultant payments.Monitor cash balances and assist with weekly or monthly cash reporting.Support the preparation and maintenance of annual budgets, cash flow projections, and financial planning documents.Prepare for and participate in regular accounting or finance meetings.Maintain organized digital and/or physical financial records for easy access, review, reporting, and audit support.Quick Books & Financial Systems
Maintain Quick Books records for HDC, RCB, and related entities or projects as needed.Ensure transactions are coded correctly and consistently.Identify discrepancies, missing information, or documentation gaps and follow up as needed.Recommend improvements to accounting processes, file organization, reporting structure, and financial workflows.Financial Reporting & Tax Support
Assist with the preparation of monthly financial statements and management reports.Compile financial documentation for annual tax return preparation.Support annual audit preparation by gathering, organizing, and reviewing requested documents.Coordinate with external accounting consultants, including tax preparers, auditors, and financial advisors.Provide financial reports and documentation to leadership as requested.Lender, Grant, and Compliance Reporting
Prepare and organize documents for lender reporting, including documentation required by Invest Detroit, the Downtown Development Authority, and other financing or funding partners.Track reporting deadlines and assist with timely submission of required financial materials.Support documentation needed for draw requests, reimbursements, and lender review.Development Accounting & Pro Forma Support
Assist with updating and maintaining pro formas for current and future development phases.Track project-related income, expenses, budgets, commitments, and funding sources.Support financial analysis related to redevelopment efforts, project planning, and construction activity.Construction Administration Support
Review construction payment applications for completeness and accuracy.Assist with preparing documentation required by lenders, title companies, contractors, and consultants.Track consultant, vendor, and contractor invoices related to construction and redevelopment projects.Support internal coordination around payment approvals, documentation, and project cost tracking.Collaboration & Communication
Coordinate with internal…
