Legal Accounts Payable Specialist

The anticipated annual salary range for this position, at the time of posting, is outlined below. Compensation is based on individual education, qualifications and experience. We also provide our employees with a comprehensive benefits package. Our offerings include medical, dental, vision and life insurance. Short and long-term disability insurance and a 401(k)-retirement savings plan with employer contributions are also part of our total rewards.

To support your well-being, we offer access to Wellness and Employee Assistance Program (EAP) programs.

We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including coding to GL, reviewing expense reports, preparing ACH payments and posting cash receipts. The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.

• Monitor daily AP Inbox to receive invoices, code and post them
• Review details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processing
• Upload approvals to the accounting system
• Coordinate with Project Managers and Project Accountants for project reclassifications or adjustments when needed
• Review employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
• Send employee expense summary to HR for processing each payroll period
• Respond to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
• Record & post cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
• Perform Bank Reconciliations for CDN and USD Bank
• Perform month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if any
• Complete credit applications for new vendors
• New vendor set up in system and EFT/ACH enrollment
• Prepare cheque requisitions, wire transfer and intercompany transfer, etc.
• Prepare weekly invoice batches for ACH Payments for review/approval
• Assist in other accounting related activities as required

• Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
• Possess knowledge of general accounting principles and guidelines

• 5-10 years of general accounting experience (Accounts Payable)
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.
• Salary Range: $50,000.00 - $75,000.00 /annually

NORR is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic:
Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.