Part-time Accounting and Administrative Coordinator

A great UHY client is seeking a Part-time
Accounting and Administrative Coordinator
. The ideal candidate will have Quick Books Online experience, exceptional attention to detail, and strong Excel and communication skills.

The Part-time Accounting and Administrative Coordinator role is a part-time and hybrid position. This is a direct hire position.

• Maintain accurate day-to-day accounting records, including journal entries, reconciliations, and supporting documentation.
• Process and support accounts payable and accounts receivable activities, including customer invoicing, collections, vendor payments, and payment tracking.
• Monitor cash balances and assist with cash reporting and financial planning activities.
• Assist with budget preparation, cash flow forecasting, and financial reporting.
• Maintain Quick Books records and ensure transactions are coded accurately and consistently.
• Identify accounting discrepancies and resolve issues in a timely manner.
• Prepare monthly financial reports and assist with year-end tax and audit support.
• Coordinate with external accountants, auditors, tax professionals, and financial advisors.
• Prepare documentation for lender reporting, grant reporting, reimbursements, and financing requests.
• Assist with project accounting, including tracking project budgets, expenses, funding sources, and financial activity.
• Support construction-related accounting by tracking invoices, payment applications, project costs, and supporting documentation.
• Maintain organized financial, operational, and administrative records.
• Coordinate meetings, prepare reports, meeting materials, and follow up on action items.
• Track contracts, renewals, vendor requests, maintenance items, and administrative deadlines.
• Communicate with vendors, contractors, consultants, tenants, and internal stakeholders regarding financial and operational matters.
• Recommend improvements to accounting processes, documentation, reporting, and administrative workflows.
• Provide general administrative support for leadership and special projects as assigned.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Relevant accounting, bookkeeping, finance, or administrative experience may be considered in lieu of a degree.
• Experience with Quick Books Online is required.
• Strong Microsoft Excel skills with the ability to organize, analyze, and maintain financial data.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills with the ability to collaborate across multiple teams.
• Experience with accounts payable, accounts receivable, general ledger entries, reconciliations, and financial reporting.
• Familiarity with budgeting, cash flow reporting, and financial recordkeeping.
• Experience supporting audits, tax preparation, or financial compliance activities is preferred.
• Knowledge of property accounting, construction accounting, project accounting, or development accounting is a plus.
• Experience with lender reporting, grant reporting, construction draws, or project funding documentation is preferred.
• Proficiency with Microsoft Office, Google Workspace, and other business software applications.
• Strong organizational, time management, and multitasking skills.
• Ability to work independently while managing multiple priorities and deadlines.
• High level of professionalism, confidentiality, and accountability.
• Process improvement mindset with the ability to recommend and implement more efficient accounting and administrative procedures.

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UHY Advisors' Resource Solutions Group provides clients with accomplished professionals to support finance, accounting, internal audit and tax teams. Whether it is permanent placement, project work, loaned staff support or business process outsourcing–we are ready to meet your needs.

Our team has extensive experience with a wide range of clients from middle market, closely held organizations to large Fortune 500 companies. We focus on finance and accounting, internal audit, IT audit and tax. We offer direct, personal involvement from senior practitioners and strive to meet clients' needs rapidly.