Part Time Administrative Assistance Legal Department

Summary

The Administrative Assistant provides high-quality administrative, organizational, and operational support to the Office of General Counsel. This role is essential to the smooth functioning of the legal department and enables attorneys to focus on legal strategy and decision-making by ensuring day-to-day administrative and coordination responsibilities are handled promptly, accurately, consistently, and with discretion.

• High School diploma or equivalent
• Associate degree in a related field preferred.

• Three (3) years’ experience providing administrative or operational support in a legal, government, or professional services environment.

• Must have or be able to acquire a valid state driver’s license
• Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider
• Must be insurable under the agency’s insurance policy

• Knowledge of organization’s structure, policies, and procedures
• Familiarity with document management systems, record retention practices, and FOIA processes.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel), Docu Sign, and related office technology.
• Experience coordinating meetings, calendars, and administrative workflows.
• Knowledge of standard office procedures, filing, and standard office equipment, including computer, fax, copier, telephone system
• Knowledge of the principles and practices of automated information systems, and data processing
• Knowledge of Business English; punctuation, arithmetic and spelling
• Knowledge of record keeping methods and procedures
• Knowledge of report preparation techniques
• Knowledge and understanding of file, record and matter management systems

• Steady and composed
• Comfortable working quietly and independently
• Task-oriented with consistent pacing
• Professional, respectful in their communication style
• Reliable and follows through
• Flexible with the ability to quickly adapt to shifting priorities
• Act Independently
• Analyze Situations
• Attention to Details
• Communicate Verbally
• Communicate in Writing
• Concentrate
• Empathize
• Identify Problems
• Initiate
• Manage Pressure
• Motivate
• Multi-Task
• Organize
• Think Creatively

• Strong organizational and time-management skills with the ability to manage and prioritize multiple tasks with a focus on quality of work and meeting deadlines.
• Strong attention to detail, grammar, and accuracy regarding reviewing and drafting documents as well as analyzing information.
• Self-starter with the ability to complete tasks independently with minimal supervision.
• Sound judgment and discretion in handling sensitive and confidential information.
• Problem-solving skills with initiative and follow-through.
• Clear and professional written and verbal communication skills.
• Ability to work calmly and effectively in a fast-paced, deadline-driven environment.
• Strong interpersonal skills with the ability to interact professionally with staff, leadership, and external stakeholders
• Calculate, compute, summarize and/or tabulate data and information
• Develop and maintain recordkeeping systems and procedures
• Evaluate information against a set of standards
• Exercise sound judgment in analyzing situations and identifying potential problems within scope of responsibility
• Forge strategic partnerships with relevant stakeholders
• Master position-specific software
• Operate a computer to perform various work-related tasks
• Operate standard office equipment
• Perform mathematical calculations with speed and accuracy
• Plan, organize, coordinate, and follow through on work projects to ensure efficiency
• Provide high level, quality customer service both internally and externally
• Read and understand department specific documentation, and policies and procedures
• Research issues using a variety of sources to obtain data and information
• Resolve issues using all available resources
• Respond effectively to sensitive inquiries or complaints
• Work effectively with a diverse group of stakeholders

• None

• General Counsel (with day-to-day support to members of the Office of the General Counsel)