Executive Assistance; Commercial - NORTAM

Executive Assistance (Commercial) - NORTAM

CEVA Logistics is a global supply chain solutions provider with operations in 170+ countries and more than 110,000 employees. We provide contract logistics and multi‑modal transportation and offer a dynamic workplace that encourages growth and innovation.

Pay Range $80k - $90k

The ideal candidate will provide top‑level assistance for high level executives within our Commercial team in North America. The role requires organization, scheduling, email management, document drafting, and meeting preparation. The position is suited for a confident professional who thrives in a fast‑paced environment and can manage a broad range of responsibilities.

• Oversee the executive’s schedule, including travel, meetings, and conferences; schedule appointments and modify them as needed.
• Review and analyze submissions, letters, agendas, and memos, ensuring timely routing to the appropriate personnel.
• Prepare reports, gather and analyze information, and develop presentations.
• Document meeting discussions and provide minutes.
• Perform data analysis, including filtering, sorting, V Lookup and other functions.
• Draft responses to routine memos, letters, or correspondence for executives.
• Engage with internal customers when appropriate and resolve issues; report unresolved issues to executives.
• Order and maintain the department’s office supplies inventory.
• Lead and oversee administrative projects within specific areas of responsibility.
• Review and approve invoices.
• Develop effective working relationships with peers, executives, and customers.
• Stay updated on emerging technology changes and innovations.
• Perform other duties as assigned.

• High School Diploma or GED required.
• Bachelor’s Degree preferred or equivalent combination of work experience.
• Minimum of five to seven years of related experience; at least three years of supervisory or managerial experience preferred.
• Fluent in English and effective communication skills with diverse, multi‑functional backgrounds.
• Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations.
• Advanced proficiency in Microsoft Office, internet, web‑based and job‑specific software applications.

Competitive benefits focused on your wellbeing, including paid time off, 401(k) with company match, health insurance, dental and vision coverage, life insurance, long‑term disability and employee assistance program. We also provide tuition reimbursement and flexible paid time off. Additional voluntary benefits are available.

CEVA Logistics is an equal opportunity employer and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected characteristic.