Administrative Support Associate III - Dept. of Ophthalmology, Visual and Anatomical Sciences

Administrative Support Associate III – Department of Ophthalmology, Visual and Anatomical Sciences Job Purpose

Perform full secretarial functions as well as delegated administrative duties in support of an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University.

• Organize, monitor, and expedite the workflow of an assigned office. Initiate follow‑up procedures regarding pending matters, route correspondence not requiring supervisor’s attention, identify and resolve day‑to‑day operational problems and respond to routine inquiries for data and information.
• Perform complex typing duties including the processing of documents that may require the use of basic desktop publishing software. Edit correspondence and reports, type papers and manuscripts, which may include formulas as well as technical or scientific terminology.
• Compose routine correspondence and memos for supervisor’s signature. Write newsletters and prepare regular and special reports which require the gathering and summarizing of data.
• Perform basic bookkeeping duties which includes the tracking and monitoring of expenditures and the analysis and projection of funds and financial data. May prepare routine monthly reports.
• Coordinate and assist in the processing of nonacademic and academic paperwork in accordance with established policies and procedures. Identify and resolve problems associated with the processing of paperwork for nonacademic personnel as well as part‑time and temporary faculty.
• Provide functional supervision to clerical support staff. Interview prospective clerical personnel and recommend for employment. Distribute work and review for completeness and accuracy. Train staff in methods and procedures.
• Keep calendar, schedule appointments, and make arrangements for meetings and conferences. Make complex travel arrangements including foreign travel.
• Perform related work as assigned.

• Education:
  
  High school graduate with additional business‑related courses or an equivalent combination of education and/or experience.
• Experience:
  
  Providing functional supervision to clerical support staff; previous progressive secretarial or general office experience preferably at Wayne State University.
• Knowledge, Skills, and Abilities:
  Ability to operate complex office equipment including software necessary for spreadsheet design, basic desktop publishing and graphics;
  Good organizational skills including the ability to prioritize office workload and resolve operational problems;
  Ability to communicate effectively with others;
  Ability to perform basic bookkeeping duties, including analyzing data and making projections;
  May be required to use transcription skills;
  Ability to type with speed and accuracy, may include scientific terminology and mathematical equations;
  Incumbents may have held lower‑level clerical and/or secretarial positions.

• Regular Employee
• Job type:
  Full Time
• Job category:
  Staff/Administrative

• Compensation type:
  Annual Salary
• Hourly rate: (not specified)
• Salary minimum: $36,155.00
• Salary hire maximum: $43,384.00

Normal office environment

• Number of openings: 1
• Reposted position:
  No
• Reposted reason:
  None (New Requisition)
• Prior posting/requisition number: (none)

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.