Executive Assistance; Commercial - NORTAM

Executive Assistance (Commercial) - NORTAM

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport.

That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement. DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics.

As we continue growing at a fast pace, will you "Dare to Grow" with us?

Pay Range $80k - $90k

YOUR ROLE

The ideal candidate will provide top-level assistance for high level executives within our Commercial team in North America. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. This role is ideal for a confident professional who excels in a fast-paced environment and can seamlessly handle a wide range of responsibilities.

WHAT ARE YOU GOING TO DO?

• Oversee the executive's schedule, including arranging travel, meetings, and conferences, scheduling appointments, and modifying appointments as needed.
• Review and analyze submissions, letters, agendas, memos, and determine their importance; ensure timely and efficient routing to the appropriate personnel.
• Prepare reports, gather, and analyze information, and prepare presentations.
• Document meeting discussions and provide minutes.
• Perform data analysis;
  Ability to filter and sort data, perform V-lookup, and other functions.
• Draft responses to routine memos, letters, or correspondence for executives.
• Engage with internal customers when appropriate and resolve issues.
• Report unresolved issues to executives for attention.
• Order and maintain the department's office supplies inventory.
• Lead and oversee administrative projects for specific areas of responsibility.
• Review and approve invoices.
• Develop effective working relationships with peers, executives, and customers.
• Stay updated on emerging technology changes and innovations.
• Perform other duties as assigned.

WHAT ARE WE LOOKING FOR?

High School Diploma or GED required. Bachelor's Degree preferred, or equivalent combination of work experience. Minimum of five to seven years of related experience. Minimum of three years of supervisory or managerial experience preferred. Must be fluent in English. Ability to communicate and interact effectively with people from diverse and multi-functional backgrounds. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Advanced proficiency in Microsoft Office, internet, web-based and job-specific software applications is required.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform.

ABOUT TOMORROW

We value your professional and personal growth. That's why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career!

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their…