Office Assistant Senior

Office Assistant Senior – Facilities & Operations

Classification Title

Office Assistant Senior

Salary

$41,328.19 - $53,454.55

Department

Facilities & Operations

Opening Date

07/10/2026

Closing Date

07/17/2026 12:00 a.m.

FLSA Status

Non-exempt - overtime pursuant to Collective Bargaining Agreement

Employment Relationship

Just cause subject to probationary period

Current Hours and Starting Time

Full-time (37.5 hours per week) position. The starting time for this position is 8:00 a.m.

General Summary

Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment.

Essential Duties & Responsibilities

• Determine eligibility for programs funding in following policies and program directives.
• Perform data entry for record keeping, tracking, registration, inventory and ordering.
• Maintain inventory of perishable/non-perishable supplies and materials.
• Update and maintain computer records at the office, County and State of Michigan level.
• Process invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries.
• Answer procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc.
• Assist customers in person, online or over the telephone.
• Receive (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc.
• Perform bookkeeping to balance accounts, request check, make journal entries, maintain spreadsheets, etc.
• Prepare a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.
• Operate a variety of computer database software programs required for efficient operation of services.
• Manage and account for petty cash operations.
• Arrange Interpreter Services, coordinate scheduling and process billing arrangements.
• Enter payroll data, run verification reports, split time to multiple funding sources.
• Audit accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status.
• Review forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.
• Maintain a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc.
• Provide office administration and phone support to department staff, supervisors, managers and department directors.
• Schedule appointments, events, hearings and/or meetings for staff, consultants, attorneys and others.
• Operate standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
• Operate an automobile to perform assigned job functions.
• Perform related duties as assigned.

Qualifications

Required Education and Experience

• High school diploma or GED equivalent
• One (1) year of office clerical work experience

Required Licenses Or Certifications

• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

Preferred Education And Experience

• Associates degree or higher
• Three (3) or more years of office clerical, bookkeeping or accounting related work experience

Knowledge Of

• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• Principles and practices of basic bookkeeping and invoice processing
• General clerical/administrative support and secretarial processes common to office administration
• Accounts receivable and payable procedures
• Payroll processing and timekeeping
• Manual and electronic filing and record keeping procedures and retention schedules
• HIPAA and other laws or County policies for maintaining record confidentiality
• County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily…